[101all] IETF 101 - Letter of Invitation Update

IETF Secretariat <ietf-secretariat@ietf.org> Thu, 18 January 2018 01:25 UTC

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Date: Wed, 17 Jan 2018 17:25:01 -0800
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Subject: [101all] IETF 101 - Letter of Invitation Update
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IETF 101
London, UK
March 17-23, 2018
Co-Hosts: Google and ICANN

IETF 101 Information: https://www.ietf.org/how/meetings/101/
Register online at: https://www.ietf.org/how/meetings/register/

1.  Visas & Letters of Invitation
2.  Registration
3.  Value Added Tax (VAT)
4.  Headquarters Hotel
5.  Overflow Hotels
=============================================================================
1. Visas & Letters of Invitation

	Official host letters of invitation (LOIs) are being
	provided by Google. If you have not yet requested your LOI,
	please complete the Google form here: 
	https://tinyurl.com/yarlnwg6
	
	Instructions on how to fill out form: 
	https://www.ietf.org/how/meetings/101/letters-of-invitation/ 

	Update: we have been informed that a few attendees are unable
	to access the Google form. If you are one of those who are unable
	to access it, please complete the form found here instead: 
	https://www.ietf.org/forms/loi-request/

	Please complete your IETF 101 Registration prior to
	requesting a letter of invitation.

2. Registration

EU regulations require that we assess a 20% value added tax
(VAT) on your IETF 101 meeting registration. The registration fee
does not include VAT; VAT will be added on to the meeting fee and
paid over to the tax authorities. 

A.  Early-Bird Registration: USD 700.00, if paid in full prior to 23:59 UTC 2018-03-09
B.  After Early-Bird cutoff: USD 875.00
C.  Full-time Student Registrations: USD 150.00 (with proper ID)
D.  One Day Pass Registration: USD 375.00
E.  Registration Cancellation: Cutoff for registration cancellation is Monday, 12 March 2018 at UTC 23:59.
 Cancellations are subject to a 10% (ten percent) cancellation fee if requested by that date and time.
F.  Online Registration and Payment ends Friday, 16 March, 2018, 17:00 local UK time
G.  On-site Registration begins on Sunday, 18 March 2017 at 10:00 local UK time.

3. Value Added Tax (VAT)
	You may be entitled to recoup some or all of the VAT.
	In addition to a receipt from the IETF, all IETF 101
	attendees will receive a VAT compliant invoice from BC&A
	(VMC), our tax agent. For this meeting, the London VAT of
	20% has been added to the Registration Fee. More
	information is available at:
	https://www.ietf.org/how/meetings/101/vat/

4.  Headquarters Hotel
  	In order to provide IETF attendees with a variety of room
	class & pricing options, there are several room categories
	available at the Hilton Metropole. Please review the language
	carefully to insure that you reserve the room that best meets
	your needs. Details here: https://www.ietf.org/how/meetings/101/hotel/

	NOTE: Run of House rooms are displaying in the reservation
	link as KING HILTON GUESTROOM, KING HILTON EXECUTIVE ROOM, TWIN
	HILTON GUEST ROOM. If you select these options, you are not
	guaranteed that room type. Run of House rooms will be decided by
	the hotel based on availability at check-in. SUPERIOR and DELUXE rooms
	are guaranteed.

	Room Rates (including 20% VAT): 
	-Run of House $232.22 USD (single) $248.35 USD (double)
	-Deluxe(Refurbished) and Superior rooms: $266.09 USD (single) $282.22 (double) USD

	All rooms Includes in-room high-speed Internet and breakfast.
	Reservation Cutoff Date: 3 March 2018
	Cancel with No Penalty: 7 Days prior to check-in
	Distance to Meeting Venue: N/A
	Reservations: http://www.hilton.com/en/hi/groups/personalized/L/LONMETW-GIETA-20180309/index.jhtml

5. Overflow Hotels
	a.  Hilton London Paddington (Overflow hotel, block of 50
	rooms) Room Rate (including 20% VAT): $311.55 (single) USD.
	Includes in-room high-speed Internet and breakfast.
	Reservations Cutoff Date: 16 February 2018
	Cancel with No Penalty: 21 days prior to check-in
	Distance to Meeting Venue: 8 minute walk
	Reservations: https://tinyurl.com/yczxl5sj

	b.  Novotel London Paddington (Overflow hotel, block of 50 rooms)
	Room Rate (including 20% VAT): $227.12 (single) USD. 
	Includes in-room high-speed Internet and breakfast.
	Reservations Cutoff Date: 4 March 2018
	Cancel with No Penalty: 14 days prior to check-in
	Distance to Meeting Venue: 12 minute walk
	Reservations: To get the IETF Group rate, you must
	use the IETF Group code 'IETF180318’. Reservations can be
	made by email or telephone. To reserve a room at the
	Novotel London Paddington, please contact:

	Nereida Alchapar, Sales and Reservations Manager 
	Email (emails are encrypted to provide security for
	sensitive data): h6455-re@accor.com 
	Telephone: +44 207 266 6040 between the hours of 0900 and
	1700 GMT