Re: [87attendees] [87all] IETF 87 Berlin Meeting Review

Dan Harkins <> Wed, 14 August 2013 14:54 UTC

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From: Dan Harkins <>
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To: Ray Pelletier <>, Spencer Dawkins at IETF <>
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Subject: Re: [87attendees] [87all] IETF 87 Berlin Meeting Review
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On 8/14/13 7:35 AM, "Ray Pelletier" <> wrote:

>On Aug 14, 2013, at 10:30 AM, Spencer Dawkins at IETF wrote:
>Ray, this is just a thought, and I'm embarrassed I didn't think of it in
>Orlando, but if the conference hotel can tag 30 walkers in advance, could
>they go one step further and tag 30 people who didn't travel
>intercontinentally to get
> there?
>That's a good question.  Do others feel the same way?  Of course, as in
>Orlando, they asked us to select ones not to move and we refused.  There
>are no VIPs.  We asked them to make the selection a random one.

  When I checked in I had just arrived in Berlin after 10 days vacation in
Europe-- my flight was around 2 hours. The extremely nice woman at the
looked at my (US) passport and assumed I had just arrived on a
flight and commented about how tired I must be and would I like to be
to a junior suite. 

  The point is, I don't think we enter our commute/travel times when we
so random is the fairest way of handling this sort of thing.


>I don't know whether I'll be in the conference hotel in Dallas next time,
>but I was last time; it would be morally wrong to check me in after a
>30-minute commute and walk someone else after 24 hours in transit :-)
>Spencer, who's not JUST jealous that he didn't get walked to one of the
>Nick cartoon suites ...
>On Wednesday, August 14, 2013, Ray Pelletier wrote:
>I wanted to give you some feedback on the meeting in Berlin.
>IETF 87 Brings Record Number of Attendees!
>Congratulations!  With 1,435 attendees (1,381 paid and 54 comped) in
>Berlin, including 199 from Germany!, IETF 87 is the most attended meeting
>since 1,450 attended IETF 63 in Paris in 2005.  The IETF is now even more
>global with representatives from 62 countries
> attending, a new high.  See
>Rock-Solid Meeting Network!
>Once again attendees enjoyed a rock-solid network throughout the week.
>There were very few tickets and only some early v6 failures that were
>quickly resolved.
>The network team of Verilan and the IETF Volunteers (Vols) began arriving
>Tuesday, 23 August to configure equipment and set up.  Upon finding that
>one of the Juniper routers had been damaged in transit, an emergency call
>to Juniper resulted in two routers delivered
> immediately to the site.  Thank you Juniper.
>Thanks also to Deutsche Telekom (DT) for their early delivery of the
>circuits and Clemens Schrimpe for getting the links up and tested in
>advance, which significantly shortened the setup time.
>The Team was able to get the InterContinental guest rooms Internet
>supported by the IETF shortly after noon on Friday, an event that usually
>occurs Saturday or even Sunday.  Great job.
>A pilot of the NAT64 network was set up and feedback is that it worked
>reasonably well.
>Thanks to the IETF Vols and Verilan for another great meeting network.
>Value Added Tax (VAT)
>This was the first meeting the IAOC encountered the Value Added Tax (VAT)
>and its impact on revenues and expenses.  Upon advice of tax experts the
>IAOC found that the IETF was required to charge a 19% VAT on meeting fees
>in Germany.  Instead of adding the VAT
> charge on top of the base registration fee, the IAOC elected to include
>the VAT within the existing fee structure.  This means that registration
>revenues are lower than previously expected, creating a shortfall of
>$137,000 USD.
>Employers may be be able to recover their employee's VAT on registration,
>lodging and food and beverage.  Additional details can be found at the
>VAT FAQ:  <>
>  This impact to the budget will be offset somewhat by our ability to
>recover VAT of about $65,000 USD on meeting expenses.
>We are not yet certain how VAT may apply to future meetings, and are
>currently investigating the tax regulations for both Vancouver and
>London. When VAT charges do apply, the IAOC will review each situation
>and may choose to implement the VAT differently than
> it was handled for IETF 87.
>Overbooking of InterContinental
>We were notified by the InterContinental that they were overbooked for
>Sunday, 28 July and that they would be arranging and paying for
>accommodations at a nearby five star hotel for 30 IETFers for that
>evening.  We requested that each affected attendee be notified
> in advance and also that the InterContinental work to minimize the
>number who needed to be moved.  In the end there were 16 who stayed at
>the Hotel Palace and only one who showed up at the InterContinental not
>having received the notice prior to arrival.
>Onsite Issues
>There were a few glitches in the operations during the week, but
>improvements were made quickly, such as the Grab-N-Go experience on
>Monday and ensuring enough of the right kinds of soft drinks.
>The Secretariat reports that it was very pleased with the responsiveness
>and professionalism of the InterContinental staff.
>Remote Participation
>In response to feedback from remote participants a new section called
>Remote Participation was added to the meeting home page to assist those
>offsite with finding information they need in one location.  It will
>remain and be enhanced from community input.
>Bits-N-Bites turned out to be a popular event again with good exhibits, a
>great turnout and lots of food.  Problems with shipping, customs and
>electrical power created some anxiety before the event, but with quick
>work by John Brzozowski and staff adaptations
> were made, and with these lessons learned we anticipate such issues will
>not recur.
>I've listed all of the Berlin meeting and Bit-N-Bites sponsors below.
>Thanks for your support.  We could not have successful meetings without
>you.  Thanks again to DENIC for stepping up when we had no Host and
>arranging for the social at the German Museum
> of Technology.  It was grand.
>IETF 88 in Vancouver begins on 3 November, just 3 months from now.  We
>hope to see you there!
>IETF Administrative Director
>PS:  See also IETF Chair, Jari Arkko, blog:
>IETF 87 Sponsors
>Platinum                                DENIC
>Gold                            EURid
>Gold                            DTAG
>Bronze                          Dyn
>Bronze                          eco
>Connectivity                    DTAG
>Welcome Reception               EURid
>Ice Cream Social                ADVA Optical Networking
> A10 Networks
> Comcast
> Dyn
> Huawei
> Internet Society
> nominum
>87all mailing list
> <javascript:;>
>87attendees mailing list