Re: [94attendees] Meeting Venue Updates ?

[Ole Jacobsen <[e-mail]>]

Max,

Yes, there was an update sent yesterday to the recent-attendees
list, here it is:

>From [e-mail] Mon Aug 17 13:57:45 2015
Date: Mon, 17 Aug 2015 16:57:27 -0400
From: Ray Pelletier <[e-mail]>

All;

Here is where things stand.

1.  "Headquarters Hotel”

Our Host, WIDE, is attempting to obtain more guest rooms in the 
InterContinental Yokohama Grand.

The InterContinental Yokohama Grand has 475 standard rooms, but would 
only allow us to book 300 rooms on the peak nights of Monday and 
Tuesday.  They said they had to accommodate their existing corporate 
and airline contracts.

Wednesday and Thursdays were contracted for fewer rooms, 289 and 250. 
We contracted for the rooms using the usual Bell Curve, which 
typically reflects that some folks depart on Wednesday and more on 
Thursday.  This was a mistake on our part.  if those rooms had been 
available we should have contracted for the max we could get.

2.  Overflow Hotels

We are working with the Japanese Travel Bureau to open the JTB 
reservation system for the 4 contracted Overflow Hotels.  Together 
these hotels have 530 rooms on a peak night, for a total of 3,550 room 
nights.

One of the 4 will also have the IETF network, courtesy of WIDE.  \

The JTB current system only permits reservations from 31 October to 7 
November, not before or after.  We are trying to get that fixed.  We 
think that reservations may be open Tuesday, but might be Wednesday.

Our preference would have been to open the Overflow Hotels together 
with the Headquarters Hotel.  We did not to provide those needing 
Visas more time to process their applications.

3. Alternative Hotels

There are a number of alternative hotels near the Pacifico Yokohama 
(Meeting Venue).  The IETF does not have a contract with these hotels, 
nor is the IETF network available. This information is provided as a 
convenience to meeting attendees. The IETF makes no representation as 
to availability, prices, cancellation practices, or Internet quality.

Map of possible alternative hotels:
	https://www.google.com/maps/search/hotels+near+InterContinental+
	Yokohama+Grand,+Yokohama,+Kanagawa+Prefecture,+Japan/%4035.
	4604397,139.6350251,14z?hl=en

You may use your favorite search engines such as:
	http://www.hotels.com/
	http://www.trivago.com/
	https://www.airbnb.com/

You should expect to see an update Tuesday.

Ray

On Tue, 18 Aug 2015, Massimiliano Pala wrote:

> Hi all,
> 
> I think there has been some discussion about the disaster for the 94 venue,
> but I could not find any new information on the IETF's website about that:
> what is the current situation ?
> 
> I tried to book the main hotel and:
> 
> 1. The Link does not work (the rates are wrong - instead of 19,000 JPY
>    it gives rates close to 35,000 JPY)
> 2. There are no rooms available for the 4th and 5th of November already
> 3. There is still no information about the "overflow" hotels - since I
>    saw an e-mail saying that ONE of them will have the IETF network...
>    I would like to know which one before booking the room!
> 
> Is there anybody who has updated information about the hotels and/or the
> current status ?
> 
> Cheers,
> Max
> 
> 
> 
>