Re: [admin-discuss] Proposed ietf.org email address policy

Thank you.  I strongly support this policy.

Russ

> On Jun 10, 2021, at 1:52 PM, IETF Chair <chair@ietf.org> wrote:
> 
> We are proposing a policy regarding the allocation of individual
> administrative email addresses in the ietf.org domain. The proposal
> was motivated by a few community members that raised the concern that
> continued allocation of individual email addresses under ietf.org
> could at some point create collisions for IETF mailing lists.
> 
> Historically, the only email addresses created under the ietf.org
> domain were for IETF-associated mailing lists, e.g., for working
> groups, the IESG, directorates, etc., for aliases for certain roles,
> e.g., chair@ietf.org, or for administrative purposes, e.g.,
> support@ietf.org. This was not the result of following any explicit
> allocation policy, it just happened that way.
> 
> This expanded slightly a number of years ago, on an ad hoc basis, and
> now a few individuals - all of them IETF LLC employees - have work
> email addresses under ietf.org.
> 
> Therefore, the IESG and LLC Board are considering formalizing a policy
> concerning ietf.org email addresses:
> 
> * new email addresses for general and administrative roles under
>  ietf.org must be chosen to avoid conflicts with potential IETF
>  mailing list names
> 
> * the IESG must be consulted before any new email addresses under
>  ietf.org are created and will have the sole responsibility for
>  approving and managing addresses under ietf.org
> 
> * new individual email addresses for LLC personnel will be allocated
>  under a new staff.ietf.org subdomain, with the LLC being solely
>  responsible for the approval and management of those addresses
> 
> * existing individual email addresses under ietf.org at the time the
>  policy goes into effect will continue to receive email, which will
>  be forwarded to new staff.ietf.org subdomain addresses; and
>  outbound mail should be preferably be sent from staff.ietf.org
>  addresses or role-based ietf.org addresses
> 
> We invite the community to send feedback on this proposed policy to
> admin-discuss@ietf.org by 24 June 2021.
> 
> Lars Eggert
> IETF Chair
> 
> Jason Livingood
> Chair, IETF LLC Board
> 
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