[alto] Re-chartering guidance

Vijay Gurbani <vijay.gurbani@gmail.com> Thu, 16 July 2020 22:25 UTC

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From: Vijay Gurbani <vijay.gurbani@gmail.com>
Date: Thu, 16 Jul 2020 17:24:32 -0500
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Subject: [alto] Re-chartering guidance
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All: As you may have noticed from the ALTO agenda, the last hour of our
meeting time is devoted to re-chartering discussion.

At issue is how to best use that time?

I laid out the two approaches on how to use this time in [1], and
subsequent to that, Jan, Martin, and I have had a quick chat on providing
some guidance to the principals so the hour can be used in the most optimal

To summarize [1], here are the two ways: One, have individual speakers talk
about their specific pieces of work, and then have a recharter discussion
that tries to weave in all of the presentations.  Or two, have one
presenter present a coherent rechartering discussion that includes works
from others, and then lead the larger discussion.  The former approach has
been used in the past during BoFs, but may not be as applicable to us here
for reasons enunciated in [2].

This leaves the second option: have a discussion leader who will summarize
existing threads of work being sought in a recharter, and drive the
discussion forward.  We think this is the best way to move forward on
rechartering discussion.

Therefore, here is a concrete proposal:

- Choose one person to lead the discussion.  (Call him or her the
discussion leader.  I note that a subset of you have started a Google doc
[3] that starts collecting potential recharter discussion items.)

- The discussion leader leads the discussion, and everyone who wants to
contribute a presentation that will have impact on the rechartering
discussion should produce 1 slide (and 1 slide only, no title slide, just a
single slide that includes architecture, results, and discussions on their
specific work item for rechartering).  The creators of this 1-slide send it
to the discussion leader [4].

- The creator of the slide may come up to the mic and speak to their slide
for 1 minute (and 1 minute only).  This limit will be enforced by the
chairs (apologies in advance).

- The remaining time after a series of 1 minute presentations will be left
for the broader discussion on rechartering.

We hope that this provides some structure and guidance to the rechartering
discussions.  Please let Jan and me know if you have any questions, and
please let us know who the discussion leader will be.

[1] https://mailarchive.ietf.org/arch/msg/alto/rmBGzkM6hPPXLs1r5ngplxe-7ak/
[2] We eschew the BoF approach primarily driven by time constraints:
consider that I counted at least 11 drats that were identified possible
recharter discussion, and a separate request for a 20 minute slot.
Assuming we allocate 5 minutes to each draft, we are looking at 55 minutes
already!  Not to mention the 20 minute slot.  Therefore, allocating time
for presentations will not be possible if we want to devote most of the
time to discussing the recharter.
[4] While I do not relish being the creator of these 1 minute slides, I
have found them to be very effective at focusing on the main message itself
instead of meandering around.  Consider these the equivalent of an
"elevator pitch".


- vijay