[apps-discuss] Fwd: 83rd IETF - Working Group/BOF Scheduling

Peter Saint-Andre <stpeter@stpeter.im> Mon, 19 December 2011 18:10 UTC

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Subject: [apps-discuss] Fwd: 83rd IETF - Working Group/BOF Scheduling
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FYI. Note especially the BoF deadlines. If you are interested in holding
a BoF, please contact the Apps ADs sooner rather than later.

-------- Original Message --------
Subject: 83rd IETF - Working Group/BOF Scheduling
Date: Mon, 19 Dec 2011 10:07:53 -0800 (PST)
From: IETF Agenda <agenda@ietf.org>
To: Working Group Chairs <wgchairs@ietf.org>
CC: irsg@irtf.org

83rd IETF – Paris, France
Meeting Dates: March 25-30, 2012
Host: TBD
-----------------------------------------------------------------
IETF meetings start Monday morning and run through Friday afternoon (13:30).

We are accepting scheduling requests for all Working Groups and BOFs
starting today.  The milestones and deadlines for scheduling-related
activities are as follows:

NOTE: cutoff dates are subject to change.

- 2011-12-19 (Monday): Working Group and BOF scheduling begins. To
request a Working Group session, use the IETF Meeting Session Request Tool.
- 2012-01-30 (Monday): Cutoff date for requests to schedule Working
Group meetings at 17:00 PT (UTC -8). To request a Working Group session,
use the IETF Meeting Session Request Tool.
- 2012- 02-13 (Monday): Cutoff date for BOF proposal requests to Area
Directors at 17:00 PT (UTC -8). To request a BOF, please see
instructions on Requesting a BOF.
- 2012-02-16 (Thursday): Cutoff date for Area Directors to approve BOFs
at 17:00 PT (UTC -8).
- 2012-02-23 (Thursday): Preliminary agenda published for comment.
- 2012-02-27 (Monday): Cutoff date for requests to reschedule Working
Group and BOF meetings 17:00 PT (UTC -8).
- 2012-03-02 (Friday): Final agenda to be published.
- 2012-03-14 (Wednesday): Draft Working Group agendas due by 17:00 PT
(UTC -7), upload using IETF Meeting Materials Management Tool.
- 2012-03-19 (Monday): Revised Working Group agendas due by 17:00 PT
(UTC -7), upload using IETF Meeting Materials Management Tool.
- 2012-04-27 (Friday): Proceedings submission cutoff date by 17:00 PT
(UTC -7), upload using IETF Meeting Materials Management Tool.
- 2012-05-16 (Wednesday): Proceedings submission corrections cutoff date
by 17:00 PT (UTC -7), upload using IETF Meeting Materials Management Tool.

Submitting Requests for Working Group and BOF Sessions

Please submit requests to schedule your Working Group sessions using the
"IETF Meeting Session Request Tool," a Web-based tool for submitting all
of the information that the Secretariat requires to schedule your sessions.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

Please send requests to schedule your BOF sessions to agenda@ietf.org.
Please include the acronym of your BOF in the subject line of the
message, and include all of the information specified in item (4) of
"Requesting Meeting Sessions at IETF Meetings" in the body.  (This
document is included below.)

Submitting Session Agendas

For the convenience of meeting attendees, we ask that you submit the
agendas for your Working Group sessions as early as possible.  Draft
Working Group agendas are due Wednesday, March 14, 2012 by 17:00 PT.
Revised Working Group agendas are due no later than Monday, March 19,
2012 at 17:00 PT.  The proposed agenda for a BOF session should be
submitted along with your request for a session.  Please be sure to copy
your Area Director on that message.

Please submit the agendas for your Working Group sessions using the
"IETF Meeting Materials Management Tool," a Web-based tool for making
your meeting agenda, minutes, and presentation slides available to the
community before, during, and after an IETF meeting.  If you are a BOF
chair, then you may use the tool to submit a revised agenda as well as
other materials for your BOF once the BOF has been approved.

The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_proceedings.cgi

Additional information about this tool is available at:

http://www.ietf.org/instructions/meeting_materials_tool.html

Agendas submitted via the tool will be available to the public on the
"IETF Meeting Materials" Web page as soon as they are submitted.

The URL for the "IETF 83 Meeting Materials" Web page is:

https://datatracker.ietf.org/meeting/83/materials.html

If you are a Working Group chair, then you already have accounts on the
"IETF Meeting Session Request Tool" and the "IETF Meeting Materials
Management Tool."  The same User ID and password will work for both
tools.  If you are a BOF chair who is not also a Working Group chair,
then you will be given an account on the "IETF Meeting Materials
Management Tool" when your BOF has been approved.  If you require
assistance in using either tool, or wish to report a bug, then please
send a message to:
ietf-action@ietf.org.
===============================================================
For your convenience, comprehensive information on requesting meeting
sessions at IETF 83 is presented below:

1. Requests to schedule Working Group sessions should be submitted using
the "IETF Meeting Session Request Tool," a Web-based tool for submitting
all of the information required by the Secretariat to schedule your
sessions.  The URL for the tool is:

https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

If you require an account on this tool, or assistance in using it, then
please send a message to ietf-action@ietf.org.  If you are unable to use
the tool, then you may send your request via e-mail to agenda@ietf.org,
with a copy to the appropriate Area Director(s).

Requests to schedule BOF sessions must be sent to agenda@ietf.org with a
copy to the appropriate Area Director(s).

When submitting a Working Group or BOF session request by e-mail, please
include the Working Group or BOF acronym in the Subject line.

2. BOFs will NOT be scheduled unless the Area Director(s) approved the
BOF. The proponents behind a BOF need to contact a relevant Area
Director, preferably well in advance of the BOF approval deadline date.
The AD needs to have the full name of the BOF, its acronym, suggested
names of chairs, an agenda, full description of the BOF and the
information covered in item 4. Please read RFC 5434 for instructions on
how to drive a successful BOF effort. The approval depends on, for
instance, Internet-Drafts and list discussion on the suggested topic.
BOF agenda requests, if approved, will be submitted to the IETF
Secretariat by the ADs.

3. A Working Group may request either one or two sessions.  If your
Working Group requires more than two sessions, then your request must be
approved by an Area Director.  Additional sessions will be assigned,
based on availability, after Monday, February 27, 2012 at 17:00 PT, the
cut-off date for requests to reschedule a session.

4. You MUST provide the following information before a Working Group or
BOF session will be scheduled:

    a. Working Group or BOF full name with acronym in brackets:

    b. AREA under which Working Group or BOF appears:

    c. CONFLICTS you wish to avoid, please be as specific as possible:

    d. Expected Attendance:

    e. Special requests:

    f. Number of sessions:

    g. Length of session:
       - 1 hour
       - 1 1/2 hours
       - 2 hours
       - 2 1/2 hours

For more information on scheduling Working Group and BOF sessions,
please refer to RFC 2418 (BCP 25), "IETF Working Group Guidelines and
Procedures" (http://www.ietf.org/rfc/rfc2418.txt).
===============================================================
For your convenience please find here a list of the IETF Area Directors
with their e-mail addresses:

IETF Chair
Russ Housley <housley@vigilsec.com>

Applications Area (app)
Pete Resnick <presnick@qualcomm.com>
Peter Saint-Andre <stpeter@stpeter.im>

Internet Area (int)
Jari Arkko <jari.arkko@piuha.net>
Ralph Droms <rdroms.ietf@gmail.com>

Operations & Management Area (ops)
Ronald Bonica <rbonica@juniper.net>
Dan Romascanu <dromasca@avaya.com>

Real-time Applications and Infrastructure Area (rai)
Gonzalo Camarillo <gonzalo.camarillo@ericsson.com>
Robert Sparks <rjsparks@nostrum.com>

Routing Area (rtg)
Stewart Bryant <stbryant@cisco.com>
Adrian Farrel <adrian@olddog.co.uk>

Security Area (sec)
Stephen Farrell <stephen.farrell@cs.tcd.ie>
Sean Turner <turners@ieca.com>

Transport Area (tsv)
Wesley Eddy <wes@mti-systems.com>
David Harrington <ietfdbh@comcast.net>
 ===========================================================
82nd IETF Meeting Attendance Number - TBA