Re: [DNSOP] [Ext] DNSOP Document Adoption Poll (June 2022)

[Benno Overeinder <[e-mail]>]

Hi Mike,

On 07/07/2022 17:21, Michael StJohns wrote:
> On 7/7/2022 11:10 AM, Benno Overeinder wrote:
>> It helps us and the WG itself to prioritise WG activities and start a 
>> regular WG call for adoption of a number of documents.  We will share 
>> the results of the poll with the WG and how to make an initial 
>> selection of documents that will be included in the WG call for 
>> adoption process.  We currently have 6 drafts for which the authors 
>> have asked WG adoption, but that is too much new work for the WG to 
>> work on.
>>
>> Any feedback on improving the process to prioritise work in the WG is 
>> welcome.
> 
> All of that is a good and just reason to send out calls for adoption. 
> But the point of the previous messages was that the poll was not the way 
> to do that.  Basically, making a poll choice without providing context 
> and an opportunity for discussion a) lacks transparency (in that when 
> the chairs make a decision, the WG has no basis on which to evaluate 
> that decision), b) lacks nuance (in that the choices provided do not 
> cover some shadings of what to do - e.g., not ready for consideration), 
> c) lacks WG participation (a discussion about a document gets us to a 
> better result than blind voting).

I see the points you are making but as we mentioned we will be sharing 
and discussing the results of the poll, so for transparency of the 
decision making process and WG participation in this it will be on the 
WG mailing list.  For your concerns wrt. the nuance there should be room 
during this mailing list discussion.

If I read your concerns correctly, instead of 6 WG call for adoptions in 
a short period (or in one go) we will have a phased WG call for 
adoptions in the next month with 3 candidates and when the WG completes 
current existing work, another batch of 2, 3 or 4 WG calls for adoption 
will be issued.  And an outcome of the call for adoption can be a 
yes/no/not ready for consideration/..., as usual.

Conducting a survey (2 times now) has worked well over the past 1.5 
years to prioritise finishing existing work and starting new work.  Two 
years ago we (as a WG) discussed how to manage the workload of the WG 
and running a poll seemed to be one of the mechanisms to help with that.

> The fact that the chairs did not respond to the original messages is 
> also a bit problematic.

Apologies for not responding to the original messages, but was in no way 
intended to ignore them.

Regards,

-- Benno