[Emo-dir] Minutes of Education and Mentoring Directorate Meeting 31 May 2017
Mirjam Kuehne <mir@ripe.net> Sun, 04 June 2017 09:20 UTC
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From: Mirjam Kuehne <mir@ripe.net>
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Date: Sun, 04 Jun 2017 11:20:50 +0200
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Subject: [Emo-dir] Minutes of Education and Mentoring Directorate Meeting 31 May 2017
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Hi all, I am not sure who is currently subscribed to this list, please pass the message on if you think someone is missing. Kind regards, Mirjam ======= Edu and Mentoring Directorate Call 31 May 2017 Alia Atlas, Alexa Morris, Deborah Brungard, Greg Wood, Karen O’Donoghue, Mirjam Kühne 1. Directorate Operations =================== 1.1 Mailing list =========== The directorate mailing list has been set up: emo-dir@ietf.org 1.2. Work coordination: =================== Currently we have multiple places where we currently store information: - datatracker - wiki - google spreadsheet What is the best way for us to coordinate our activities? Greg suggested to follow one model other groups are using and that is the datatracker for standard info like members, documents etc. and the wiki for the actual scratchpad and ongoing coordination. Everyone agrees that the workspace should be on the wiki. On the datatracker, this directorate should now be under Directorates and not under teams anymore. Karen created a spreadsheet with ongoing activities and who is doing what (project management). Mirjam is wondering why we need a spreadsheet in addition to the wiki? Others agree: we should keep everything on the wiki. It also makes it more transparent. And if we think this is getting to complex, at least add a link to the spreadsheet so that everything is connected. Everyone needs to be added to the education wiki so that we can all edit the wiki. Karen and Alexa will have have a meeting with Robert Sparks about the datatracker and related issues. In the meantime Alexa will ask the Tools team to have everyone added to the wiki. Alexa wonders if the planning for the WG chairs lunch should live on the Edu Team wiki or on the WG chairs wiki. Ultimately we want to encourage WG chairs to drive the agenda and make suggestions. Alia suggests to point from one to the other (even though the WG chairs wiki isn’t used very actively). Karen will add a section to the WG chairs wiki and will send a mail to the WG chairs mailing list to make them aware of it. Possible topics for next WG Chairs lunch: 1) Do WG Chairs want presentation laptops in session rooms? 2) Do WG Chairs want to experiment with 1-hour session slots? Greg says we shouldn’t feel discouraged by having so much information in different places. It’s a constant process. 3. Current Directorate Projects: ======================== 3.1.Face-to-face tutorials for IETF 99: Mirjam will double check if she sent survey results to speakers or only to Edu Team Mirjam will check if we need a local language newcomer tutorial in Prague (didn’t do that the last two times) Decided to do the following at IETF 99: - Newcomers, IRTF, DNSPRIV , IEEE 802.1 Time-Sensitive Networking - GitHub (hold off until later) Karen suggested we should develop another set of good technical tutorials 3.2. Mentoring and Newcomers - Newcomers feedback session during the week (make sure it is on the agenda); maybe Thursday before Bits& Bytes? Or some other time on Thursday afternoon - Edu and Mentoring Directorate breakfast meeting? Working to improve the sign-up process for the speed-mentoring. There is another call scheduled about this topic 3.3. Online Content and Document Maintenance Greg suggested a way to archive some of the material and also how to further maintain general information such as the TAO and other newcomers info. Greg sent mail about this. Karen suggests to find volunteers to help with that. Remote Hubs initiatives: There are a number of drafts being written by Alia and Nalini; will coordinate offline. Karen and Alia will set up a wiki for this activity. We can start growing new things while moving the more mature activities and make sure we don’t take on too much. 3.4. Assessment/Metrics Karen spoke to Al Morton and asked him to help with that. Karen is asking everyone to look at the survey results from IETF 98 and also the overall IETF survey results when they become available and see if that can be improved. Before IETF 100 we need to think about what kind of resources (volunteers) we need and how we will get these resources. We will need to write short “job descriptions” and find volunteers.
- [Emo-dir] Minutes of Education and Mentoring Dire… Mirjam Kuehne