[Gendispatch] Re: New draft: draft-rescorla-auto-minutes-00

[Glenn Deen <[e-mail]>]

I’m in general supportive of this direction and have wondered many times why we aren’t making more use of tools for easier minute taking.


There are a couple of issues to consider in drafting this approach:

Reasons for having some form of minutes in addition to the current video recordings of sessions

1. While recordings are made of IETF meetings those done at full IETF meetings currently are of high quality, but interim meeting often suffer from poor audio in the room and very poor video capture.     So while recordings of meetings are available, they aren’t always an acceptable replacement for some sort of minutes.

2. IETF meeting recordings are published onto YouTube which is outside of the IETF’s control.   While unlikely, situations where YouTube changes policies to something the IETF doesn’t like may impact the long term retention or access to those posted recordings.   For instance, what if access to Europe is restricted due to some future change in distribution rules?      Continuing to have some version of text capture of the meeting minutes gives a long term option for a backup alternative for IETF meeting activity capture.

   
-glenn

> On Oct 7, 2025, at 1:38 AM, Eric Rescorla <[e-mail]> wrote:
> 
> Aargh:
> https://www.ietf.org/archive/id/draft-rescorla-auto-minutes-00.html
> 
> -Ekr
> 
> 
> On Tue, Oct 7, 2025 at 1:33 AM Eric Rescorla <[e-mail] <mailto:[e-mail]>> wrote:
>> Greetings fellow gendispatchers,
>> 
>> Have you ever taken minutes for a WG? Have you ever been the chair
>> desperately begging for someone to take minutes? Have you ever been
>> the person sitting in the front row refusing to look the chair in the
>> eye while they desperately tried to get someone to take minutes? It
>> doesn't have to be that way.
>> 
>> For the past several years we have routinely made audio and video
>> recordings of WG sessions, which also include transcriptions, thus
>> providing a record of what happened in each WG session, and avoiding
>> the need for manual transcription. To that end, my co-authors and I
>> have published the following draft:
>> 
>> https://www.ietf.org/archive/id/di.html
>>         
>> This draft recognizes the practice of using the automated transcript
>> as a starting point for the minutes (with the chairs having the final
>> approval, of course), and asks the IETF LLC to make a few small
>> changes to the tools to facilitate that practice.
>> 
>> -Ekr
>> 
>> 
>> 
>> 
>> 
>> 
>> 
>> 
>> 
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