IETF 85 - Meeting Information

IETF Secretariat <> Wed, 03 October 2012 00:09 UTC

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Subject: IETF 85 - Meeting Information
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85th IETF Meeting
Atlanta, GA, USA
November 4-9, 2012
Host: North American Cable Industry

Meeting venue:  Hilton Atlanta

Register online at:

1.  Registration
2.  Visas & Letters of Invitation
3.  Social Event
4.  US Presidential Election
5.  Accommodations
6.  Companion Program
7.  North American Cable Industry

1. Registration
    A. Early-Bird Registration - USD 650.00 Pay by Friday, 26 October 2012 UTC 24:00
    B. After Early-Bird cutoff - USD 800.00
    C. Full-time Student Registrations - USD 150.00 (with proper ID)
    D. One Day Pass Registration - USD 350.00
    E. Registration Cancellation   
                Cut-off for registration cancellation is Monday,
                29 October 2012 at UTC 24:00.
                Cancellations are subject to a 10% (ten percent)
                cancellation fee if requested by that date and time.
    F. Online Registration and Payment ends Friday, 2 November 2012, 1700 local Atlanta time.
    G. On-site Registration starting Sunday, 4 November 2012 at 1100 local Atlanta time.

2. Visas & Letters of Invitation:
    Information on Visiting the United States, please visit:

    After you complete the registration process, you can request an electronic IETF letter of invitation as well as an electronic Host letter of invitation. The registration system also allows for you to request a hard copy IETF letter of invitation and a hard copy Host letter of invitation. You may also request one at a later time by following the link provided in the confirmation email.

    Please note that the IETF Letter of Invitation may not be sufficient for obtaining a visa to enter the United States.

3. Social Event
IETF 85 - Social Event
Where: Georgia Dome 
Date: Tuesday, November 6, 2012
Time: 19:00 - 23:00 hours
Cost: $35 USD per person.
Availability: Open to all!!
Host: North American Cable Industry

- The IETF 85 social event will take place on floor of the Georgia Dome, including the entire field!!
- Guests will arrive through the inner corridors of the Georgia Dome and entering the field through the same breezeway as the Atlanta Falcons on game day!!
- Special performance by the Atlanta Drumline, showcasing Atlanta's finest young percussionists 
- U.S. election coverage will be displayed on the "Jumbotron"
- On-field activities to include: Pop-a-Shot, Electronic Darts, Pool Tables, Air Hockey, Table Tennis, Field Goal Kicking and more!!
- Delicious local cuisine to suit a variety of dietary restrictions **menu will be posted to the host website soon!**

For more information visit:

NOTE: You must be registered for IETF 85 to purchase a Social Ticket. If you have already registered for the IETF, please use this link to purchase a social ticket: 

4.  US Presidential Election

With IETF 85 taking place in the United States, it seems important to note that the United States Presidential Election is taking place on Tuesday, November 6, which is in the middle of the meeting. Non-US residents may want to keep in mind that local media coverage during this time will probably focus on the election. US residents who intend to vote in the election should plan accordingly.

Additional Information: Can I Vote, which provides links to each state's voting rules -- including early and absentee voting rules.

5.  Accommodations
    The IETF is holding a block of guest rooms at the Hilton Atlanta, the meeting venue.

    Room Rates
    Run of House: Single $189; Double $199
    Executive Level: Single: $229; Double $239
    Room Rates include in room high-speed Internet access. City and State Taxes of 15% (applicable taxes are subject to change) are excluded from the guest room rate. Room rates DO NOT include daily breakfast.

    Reservations Cut off Date: 15 October 2012 

For additional information on rates and policies, please visit:

6.  Companion Program
   If you are traveling with a friend or family member over 18 years of age you can register them for the IETF Companion Program for only USD 25.00

   Benefits include:
   - A special welcome reception for companions from 1630-1730 on Sunday, 4 November
   - Ability to attend the official Welcome Reception from 1700-1900 on Sunday, 4 November
   - A distinctive meeting badge that grants access to the venue (not to be used to attend working sessions)
   - Participation in a separate companion email list if you choose to help communicate and make plans with other IETF Companions.

   You can register your companion at any time via the IETF website or onsite at the meeting.

   To join the 85 companions mailing list see:

7.  North American Cable Industry
- Comcast
- Time Warner Cable
- CableLabs
- National Cable & Telecommunications Associations
- Brighthouse
- Cablevision
- Charter
- Cox
- Rogers

Only 32 days until the Atlanta IETF!