Re: Network Services RFP for IETF Meetings

Ray Pelletier <> Thu, 28 December 2006 15:15 UTC

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Subject: Re: Network Services RFP for IETF Meetings
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Network Services RFP for IETF Meetings
Schedule Modification

The RFP response date is hereby changed to provide a greater period for 
response preparation.

The RFP response is changed from 5 PM EST January 5, 2007 to 5 PM EST 
January 15, 2007.

Ray Pelletier
IETF Administrative Director
Internet Society

IETF Administrative Director wrote:

>Network Services RFP for IETF Meetings
>The Internet Society and the IETF Administrative Oversight Committee
>(IAOC) are considering outsourcing the network communications
>infrastructure for Internet Engineering Task Force (IETF) meetings in 2007
>and beyond, and to that end seek a partner to perform the appropriate
>services.  Outsourced services would include: performing a pre-meeting
>site survey; developing a detailed network design; installing all
>equipment; conducting tests; and providing operations, systems management
>and user support functions during the meeting.
>The RFP can be found at this location: 
>The IETF conducts three, one-week meetings a year throughout the world. 
>Attendance is in the range of 1,200 to 1,500 per meeting.  These meetings
>are in furtherance of the IETF's mission of standards development for the
>Internet.  Attendees include engineers, computer scientists, and
>academicians who are always connected with one or more devices.  The
>meetings are typically conducted in March, July and November.
>Changes to the IETF meeting hosting models and a need for greater
>consistency with the network services have motivated this approach to
>providing network infrastructure services.
>Should a decision be taken to outsource the network communications
>infrastructure for the Internet Engineering Task Force (IETF) meetings, it
>may include:
>a. IETF 68 at the Hilton Prague, Prague, Czech Republic, March 18 - 23,
>b. IETF 69 at the Palmer House Hilton, Chicago, IL, USA, July 22 - 27,
>c. IETF 70, at a location TBD, North America, December 2 - 7, 2007.
>Future meetings could be added to this Master Agreement from time to time
>by a mutually signed Supplemental Agreement.
>Specific quotes are requested for IETF 68 and IETF 69.
>The following timeline may lead to contract award: 
>a. RFP Issued by email:  December 22, 2006
>b. RFP Response by email due no later than 5 PM EDT on January 5, 2007
>c. Response Review Period:  January 8 through January 12, 2007
>d. Notification of selection:  January 15, 2007
>e. Contract Negotiation and Agreement:  January 15 through January 19,
>f. Contract Signed and Accepted:  January 22, 2007
>Ray Pelletier
>IETF Administrative Director
>Internet Society
>IETF-Announce mailing list

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