IETF 79 - Meeting Information
IETF Secretariat <firstname.lastname@example.org> Thu, 07 October 2010 01:03 UTC
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79th IETF Meeting Beijing, China November 7-12, 2010 Host: Tsinghua University Register online at: http://www.ietf.org/meetings/79/ 1. Sponsorship 2. Registration 3. Meeting and Training Schedule 4. Visas & Letters of Invitation **Please note that a Letter of Invitation is needed to obtain a Business Visa (F)** 5. Accommodations - Limited Number of Rooms Available 6. Meeting Wiki 1. Sponsorship: We are pleased to announce that Cisco has joined as a sponsor of the IETF 79 Meeting. 2. Registration A. Early-Bird Registration - USD 635.00 Pay by Friday, 29 October 2010 17:00 PT (24:00 UTC) B. After Early-Bird cutoff - USD 785.00 C. Full-time Student Registrations - USD 150.00 (with proper ID) D. One Day Pass Registration - USD 350.00 E. Registration Cancellation Cut-off for registration cancellation is Monday, 1 November 2010 at 17:00 PT (24:00 UTC). Cancellations are subject to a 10% (ten percent) cancellation fee if requested by that date and time. F. Online Registration ends Friday, 5 Nov 2010, 17:00 local time (02:00 PT, 09:00 UTC). G. On-site Registration starting Sunday, 7 November at 11:00 AM local Beijing time. 3. Meeting and Training Schedule: A. Meeting starts Monday morning and runs through Friday at 15:15 local time. B. Most training sessions will take place on Sunday afternoon 7 November 2010. The following tutorials are being offered: Newcomer's Training (English and Mandarin), Security Tutorial, Document Lifecycle Tutorial and Routing, Bridging and Switching Tutorial. You can read a description of each tutorial at: http://www.ietf.org/meeting/79/tutorials.html 4. Visas & Letters of Invitation: There are two types of visa you can use to enter China: Tourist (L) or Business (F). We recommend you allow at least one month to complete the visa application process. A. Tourist Visa (L) Does not require a letter of invitation from the Host or the IETF. According to the Host this is appropriate if you intend to do sightseeing in China before or after the meeting. B. Business Visa (F) An official letter of invitation from the meeting host, Tsinghua University, is required. You can request this letter after registering for IETF 79. For more detailed information see: http://www.ietf.org/meeting/79/visa.html 5. Accommodations, Breakfast and Cancellation Policy There are a block of guest room for the IETF at two hotels in Beijing, the main meeting venue - the Shangri-La Hotel Beijing, and the Hotel Nikko New Century Beijing. Additional hotel information and instructions on making your reservation and receiving the IETF group rate can be found at: http://www.ietf.org/meeting/79/hotel.html Room rates are inclusive of daily breakfast and in room high-speed Internet access. Reservations Cut off Date: October 22, 2010 Guaranteed Reservations to be Held: guaranteed reservations will be held until the night of the arrival date. All reservations must be accompanied by a valid credit card that shall be charged on the cut off date (October 22, 2010) for one night room and tax, which is refundable up to 72 hours prior to scheduled arrival date. Guest Cancellation: Individuals can cancel a reservation without penalty until 3 days prior to check-in/arrival. In case of cancellation less than 3 days to 1 day prior to expected arrival day, the Hotel will charge 2 nights of the room charges and a service charge. For non-arrival or no-show on expected arrival day, the Hotel holds the right to charge the individuals for 3 nights of the room charges and a service charge as cancellation fees. Check in time: 15:00; Check out time: 12:00 Early Departure Fee: An early departure fee of original duration at daily group rate and service charge will be applied to all rooms that do not notify the front desk within 24 hours of an early check out. Hotel will confirm with guest at the time of check in on the scheduled departure date. If guest gives the Hotel an advance notice of 24 hours, the Hotel will not charge any penalty. NOTE: The distance between the Hotel Nikko and the Shangri-La Hotel is approximately 2.2 kilometers (1.37 miles) 8-10 minutes by cab or bus (depending on traffic) and 20-30 minutes walking (though not recommended, it may be rather cold). A shuttle bus will be provided between the two venues running continually between the hotels for 1 hour prior and 1 hour after the event everyday from November 7-12, 2010. During the conference hours on November 8-12, 2010 the shuttle bus will be running between the two hotels every 1 hour. Cab prices between the Shangri-La and Nikko will cost approximately RMB 10-15. (approximately USD 2.20; EUR 1.75, JPY 186) 6. Meeting Wiki A meetings wiki for the attendees of IETF meetings (Your Wiki) to exchange information about such matters as meeting venues, activities, specialty restaurants, transportation, currency, and local customs has been created. The wiki uses DokuWiki software and a users guide can be found here: http://www.dokuwiki.org/dokuwiki Your IETF 79 (Beijing) wiki can be found here: https://www.ietf.org/registration/MeetingWiki/wiki/ietf79 and is also accessible from the Beijing meeting page of the IETF website. Some headings have already created, but no real content exists yet. The two links to "soccer/football" and "bar BoFs" that exist under Events are there as examples of things you can create, but there is nothing there if you follow the links. The wiki can be viewed by anyone but can only be edited by registered meeting attendees. If you want to add information (a great restaurant, an informal event (soccer game), etc.) you will have to log into the wiki. If you have already registered for the meeting, you have an account waiting for you. Your login name is the email address that you used to register for the meeting; your password is your full 10 digit confirmation number. Note: this wiki is not intended to replace the host website, nor any other official meeting related site. Instead, the intent is that some of the information currently shared on the XXattendees mailing list be captured online in one location, where it will be easy for members of the community to locate and add to it. Our hope is that your wiki makes a contribution to your meeting experience. Only 31 days until the Beijing IETF!