IETF 85 - Social Information & Hotel Reservations Cutofff

IETF Secretariat <> Tue, 09 October 2012 18:48 UTC

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Subject: IETF 85 - Social Information & Hotel Reservations Cutofff
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85th IETF Meeting
Atlanta, GA, USA
November 4-9, 2012
Host: North American Cable Industry

Meeting venue:  Hilton Atlanta

Register online at:

1.  Registration
2.  Visas & Letters of Invitation
3.  Social Event **Updated activity information**
4.  US Presidential Election
5.  Accommodations **Cut-off date Monday, October 15**
6.  Companion Program
7.  North American Cable Industry

1. Registration
  A. Early-Bird Registration - USD 650.00 Pay by Friday, 26 October 2012 UTC 24:00
  B. After Early-Bird cutoff - USD 800.00
  C. Full-time Student Registrations - USD 150.00 (with proper ID)
  D. One Day Pass Registration - USD 350.00
  E. Registration Cancellation   
              Cut-off for registration cancellation is Monday,
              29 October 2012 at UTC 24:00.
              Cancellations are subject to a 10% (ten percent)
              cancellation fee if requested by that date and time.
  F. Online Registration and Payment ends Friday, 2 November 2012, 1700 local Atlanta time.
  G. On-site Registration starting Sunday, 4 November 2012 at 1100 local Atlanta time.

2. Visas & Letters of Invitation:
  Information on Visiting the United States, please visit:

  After you complete the registration process, you can request an electronic IETF letter of invitation as well as an electronic Host letter of invitation. The registration system also allows for you to request a hard copy IETF letter of invitation and a hard copy Host letter of invitation. You may also request one at a later time by following the link provided in the confirmation email.

  Please note that the IETF Letter of Invitation may not be sufficient for obtaining a visa to enter the United States.

3. Social Event
IETF 85 - Social Event
Where: Georgia Dome 
Date: Tuesday, November 6, 2012
Time: 19:00 - 23:00 hours
Cost: $35 USD per person.
Availability: Open to all!!
Host: North American Cable Industry

Activities on the field include:
· Craps Table
· Roulette Table
· Blackjack Tables
· Daytona II – Sit behind the wheel and drive a Daytona NASCAR around 3 different tracks. Compete against other IETFers to see who takes the checkered flag!
· Harley Davidson – Feel the rumble of these awesome bikes as you ride through the streets of Los Angeles!
· Pop-a-Shot – Challenge a friend to see who can make the most hoops.
· Pool Tables
· Air Hockey Tables
· Ping Pong (Table Tennis) Tables
· Electronic Darts – Play a game of darts without having to keep score!
· Field Goal Kicking – A variety of Nerf Footballs and Real Footballs will be provided so you can run, throw, and kick like the pros!

A special performance by the Atlanta Drumline, showcasing Atlanta's finest young percussionists.  

If a quieter spot for a little networking is what you’re after, there are plenty of seats available!  Social attendees will have access to the stadium seats, as well as scattered seating throughout the field.

Menu – Stay Tuned!
Premium open bar and lots of delicious local cuisine will be available to suit various dietary choices.

We will be posting the evening’s menu once finalized.

Election Night – You Won’t Miss Out!

Tuesday, November 6 is Election Day in the USA.  The next President of the United States will be voted on this night, and we don’t want you to miss it!

We will be providing election coverage during the social for those interested.

For more information on the social visit:

NOTE: You must be registered for IETF 85 to purchase a Social Ticket. If you have already registered for the IETF, please use this link to purchase a social ticket: 

4.  US Presidential Election

With IETF 85 taking place in the United States, it seems important to note that the United States Presidential Election is taking place on Tuesday, November 6, which is in the middle of the meeting. Non-US residents may want to keep in mind that local media coverage during this time will probably focus on the election. US residents who intend to vote in the election should plan accordingly.

Additional Information: Can I Vote (, which provides links to each state's voting rules -- including early and absentee voting rules.

5.  Accommodations
  The IETF is holding a block of guest rooms at the Hilton Atlanta, the meeting venue.

  Room Rates
  Run of House: Single $189; Double $199
  Executive Level: Single: $229; Double $239
  Room Rates include in room high-speed Internet access. City and State Taxes of 15% (applicable taxes are subject to change) are excluded from the guest room rate. Room rates DO NOT include daily breakfast.

  Reservations Cut off Date: 15 October 2012 

For additional information on rates and policies, please visit:

6.  Companion Program
 If you are traveling with a friend or family member over 18 years of age you can register them for the IETF Companion Program for only USD 25.00

 Benefits include:
 - A special welcome reception for companions from 1630-1730 on Sunday, 4 November
 - Ability to attend the official Welcome Reception from 1700-1900 on Sunday, 4 November
 - A distinctive meeting badge that grants access to the venue (not to be used to attend working sessions)
 - Participation in a separate companion email list if you choose to help communicate and make plans with other IETF Companions.

 You can register your companion at any time via the IETF website or onsite at the meeting.

 To join the 85 companions mailing list see:

7.  North American Cable Industry
- Comcast
- Time Warner Cable
- CableLabs
- National Cable & Telecommunications Associations
- Brighthouse
- Cablevision
- Charter
- Cox
- Rogers

Only 29 days until the Atlanta IETF!