Planned changes to registration payments & deadlines
Andrew Sullivan <ajs@anvilwalrusden.com> Mon, 23 April 2018 16:20 UTC
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Date: Mon, 23 Apr 2018 12:20:16 -0400
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From: Andrew Sullivan <ajs@anvilwalrusden.com>
To: ietf@ietf.org, ietf-announce@ietf.org
Subject: Planned changes to registration payments & deadlines
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Dear colleagues, As part of its report provided ahead of the IETF 101 meeting and mentioned during the plenary session presentation, the IAOC advised the community that there could be an increase to meeting fees in the future. After an examination of our finances and meeting attendance, we have good news. We plan to adopt minimal changes to the registration fee structure and deadlines, starting with IETF 103. Early-Bird registration fee remains at the same dollar amount as previously. We are able to do this in part because of a change in procedure: beginning with IETF 103, we will require payment upon registration, and we will move the deadline for Early Bird registration to a date in line with other meetings and conferences. We have also created a late registration fee. This fee recognizes costs imposed by late uncertainty in paid registration numbers, such as adjusting expected numbers with the hotels and venues and needing to provide for on-site printing of registration materials. Our refund policies remain the same: we provide a full refund to those denied visas, but otherwise retain 10% of the registration fee for cancellations received by the end of the Monday of the meeting (and provide no refunds thereafter). Here is the summary of the fee schedule and deadlines we intend to adopt beginning with IETF 103: Type Fee (US$) Deadline Early Bird 700 7 weeks before Monday of meeting Standard 875 2 weeks before Monday of meeting Late (&on site) 1000 none Full Time Student 150 none Day Pass 375 none Payment is due at registration. Registration will open no later than 12 weeks before the meeting (note that there is a different discussion ongoing about registration opening time; this is merely a commitment about the latest committed opening time). As we implement this, we plan to remove the option of cash payment for registration on site. Cash payments represent a risk to both the Secretariat staff and the organization (because cash has to be carried around), so we believe that existing options are preferable to accepting cash payments. This decision comes after three years without any change in the fees or the fee deadlines. Comments to the IAOC on timing or other matters may be sent directly to the IAOC at iaoc@ietf.org; or if intended to be viewed by the wider community may be sent to ietf@ietf.org. Feedback provided within two weeks of this note (that is, by 8 May at 00:00 UTC) will be considered before the IAOC adopts the final policy. Best regards, Andrew Sullivan For the IAOC
- Planned changes to registration payments & deadli… Andrew Sullivan
- Re: Planned changes to registration payments & de… Eric Rescorla
- RE: Planned changes to registration payments & de… Roni Even (A)