Re: [Ietf-community-india] Fw: [Recentattendees] BANGKOK SELECTED FOR IETF 103

[Fred Baker <[e-mail]>]

On Feb 4, 2018, at 7:58 PM, Abhijan Bhattacharyya <[e-mail]> wrote:
> Absolutely agree to Carsten and Fred.
> 
> We need to spot a decent venue
> 
> 1) in a city which has at least good single hop connectivity to major airport transit points;
> 2) which should be easily accessible from the airport;
> 3) surrounded with a combo of five star to budget hotels (3 star standards) with easy access to/ from the venue (means, enough public transport should be accessible just outside the venue without relying much on Internet taxi booking/ radio taxis) ;
> 4) with an attached five start facility to host important people attending the meeting;
> 5) able to host at least a 1000 heads for the plenary with decent audio visual and acoustics and also with enough smaller rooms to allow nearly 40 parallel WG meetings and ISOC functionalities;
> 6) with decent affordable and hygienic food joints close by;

Let me comment on "affordable and hygienic". We have people of all religious backgrounds including not having one, and their diets may be anything from vegan to kosher/halal/etc. We understand that in India you have some of that; we have all of it, in all varieties. One of our ladies in particular is basically allergic to planet earth and needs to buy all of her food at a farmer's market and prepare it herself (I have some sympathy for her; I have a daughter-in-law with the same problem - https://tools.ietf.org/html/draft-barnes-healthy-food).

> 7) in an area which is low on pollution;
> 8) with decent nearby place where you can host a social event at an affordable price; (optional)
> 9) in a city with well connected public transport and not too congested to make you scared to move few kilometers away;
> 10) with some decent spots near by and also in surroundings for site seeing and tourist activities (optional but preferred);
> 11) in a city which is safe for people to roam around.
> 
> Does the above list sound good?

That's a good start. AT IETF meetings, we generally have nine tracks, which means that in most slots we have nine meetings running in parallel in different rooms. The sizes of the rooms vary (100-300 or thereabouts), and it's not unusual for several of them to be subdivisions of the larger rooms used for plenary sessions. More details from the secretariat or the IAD. The number of rooms isn't optional.

Also, 1000-1500 people are going to be released to find lunch at 11:30 or noon and expected back at 13:00 or 13:30. There are various ways to handle this - in some places, the hotel wheels in a cart full of sandwiches that people can quickly and easily purchase, and in other places there is a food court or equivalent that can handle it. The timing isn't optional, and "but in our culture we don't focus on time..." doesn't cut it. We fly halfway around the world to have a meeting. We're there for a meeting. Breakfast and dinner are more flexible.

And no, we don't plan to spend half an hour at the start on a junior high science lab trying to make the electronics work. You don't expect that when you go to Europe or the US, and we don't expect it in India. Cf EDCO workshop last November.

http://www.hicc.com/floor_plan/HICC-Consolidated_Map_of_Convention.pdf, at first glance, doesn't have rooms for 1500 people in nine tracks for a week. Happy to be corrected.

> With Best Regards
> Abhijan Bhattacharyya
> Associate Consultant
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> 
> -----Fred Baker <[e-mail]> wrote: -----
> To: Carsten Bormann <[e-mail]>
> From: Fred Baker <[e-mail]>
> Date: 02/03/2018 01:00PM
> Cc: Vishnu Ram <[e-mail]>, Abhijan Bhattacharyya <[e-mail]>, [e-mail]
> Subject: Re: [Ietf-community-india] Fw: [Recentattendees] BANGKOK SELECTED FOR IETF 103
> 
> And it shouldn't require a three day horseback ride to get from the airport to the hotel. We had a lot of grief over Hiroshima because after flying to Osaka one had to take a high speed train. Think about driving across Bangalore..
> 
> Sent from my iPad
> 
> > On Feb 2, 2018, at 11:24 PM, Carsten Bormann <[e-mail]> wrote:
> >
> >> On Feb 3, 2018, at 08:13, Vishnu Ram <[e-mail]> wrote:
> >>
> >> I think we should work towards meeting the critieria in
> >> draft-ietf-mtgvenue-iaoc-venue-selection-process-11
> >
> > Yes.  Note that it is not too easy to qualify for an IETF venue; e.g., people from Madrid have tried to get an IETF there but (at least last time I looked) Madrid just didn’t have the right places to meet at.
> >
> > So you really have to look at specific venues and their suitability; we can’t really meet “in India” but we need to meet at a specific hotel/conference center.  (And, of course, the city that one is in needs to be reachable without a three-day horseback ride, and needs to have enough hotels to house all the IETFers, but I think that’s rather easy to meet in India.)
> >
> > Grüße, Carsten
> >
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