Re: Structure of IETF meeting weeks

joel jaeggli <joelja@bogus.com> Wed, 19 April 2017 16:16 UTC

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Subject: Re: Structure of IETF meeting weeks
To: Dave Crocker <dhc@dcrocker.net>, Stephen Farrell <stephen.farrell@cs.tcd.ie>, Toerless Eckert <tte@cs.fau.de>, Michael Richardson <mcr+ietf@sandelman.ca>
References: <AF3B5F0A-EEA7-402D-B61E-EDE6CE2AE16C@tzi.org> <8546635c-f838-e7f7-a5ec-3a855a14c0f9@dcrocker.net> <20170411232408.GE48535@verdi> <15694.1491965723@obiwan.sandelman.ca> <f1481391-b477-0596-d8ea-adc02ec48e94@pi.nu> <10890.1492007455@obiwan.sandelman.ca> <04c5e6a6-fe92-20ca-f01e-5c2d17dc6022@gmail.com> <9609909d-f631-4651-23a0-c7267bc3b7f5@joelhalpern.com> <87inm6uhet.fsf@chopps.org> <6566.1492264901@obiwan.sandelman.ca> <20170418212254.GB5937@faui40p.informatik.uni-erlangen.de> <d6efee1c-fc7c-a402-d7b2-a13082f8479c@cs.tcd.ie> <b102cda8-d42a-81b7-42ca-cc345eeef922@bogus.com> <467e6b73-274a-8142-0d1d-54cf1197efc0@dcrocker.net>
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From: joel jaeggli <joelja@bogus.com>
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Date: Wed, 19 Apr 2017 09:16:03 -0700
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On 4/19/17 08:02, Dave Crocker wrote:
> On 4/19/2017 7:53 AM, joel jaeggli wrote:
>> Time to meet and space work with your co-authors and collaborators is a
>> pretty important part of why IETF meetings have any value at all to me
>> as an individual contributor.
>
> If there is serious interest in having more unstructured time
> available, remove less-productive wg sessions and reconsider carefully
> each of the ewstablished 'extra-curricular' time slots that are
> scheduled -- my own favorite target is Bits-n-Bites -- for possible
> elimination.
>
> There is relatively little filtering on working group slot requests,
> and worse there's no real aid for working group chairs, to help them
> plan and manage sessions more effectively.
fwiw, slot requests are considerably earlier in the pipeline then agenda
formation.

As an AD I was relatively assiduous at working with my chairs to cancel
working group slots where the agenda/acitivity didn't justify meeting
(beyond the case of the empty agenda that's probably somewhat subjective).
> We periodically have public discussions about this latter issue and
> there are documents that say the right things. However chairs often
> have little experience with such 'project' management and few have --
> or should be expected to have -- natural talents in that arena.
>
> Professional project planning and management assistance for chairs,
> and careful vetting of wg progress as a filter for wg time requests,
> would produce fewer and shorter sessions and better use of time.
>
>
> d/