Re: Structure of IETF meeting weeks

Brian E Carpenter <brian.e.carpenter@gmail.com> Tue, 18 April 2017 22:43 UTC

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Subject: Re: Structure of IETF meeting weeks
To: Stephen Farrell <stephen.farrell@cs.tcd.ie>, Toerless Eckert <tte@cs.fau.de>, Michael Richardson <mcr+ietf@sandelman.ca>
References: <AF3B5F0A-EEA7-402D-B61E-EDE6CE2AE16C@tzi.org> <8546635c-f838-e7f7-a5ec-3a855a14c0f9@dcrocker.net> <20170411232408.GE48535@verdi> <15694.1491965723@obiwan.sandelman.ca> <f1481391-b477-0596-d8ea-adc02ec48e94@pi.nu> <10890.1492007455@obiwan.sandelman.ca> <04c5e6a6-fe92-20ca-f01e-5c2d17dc6022@gmail.com> <9609909d-f631-4651-23a0-c7267bc3b7f5@joelhalpern.com> <87inm6uhet.fsf@chopps.org> <6566.1492264901@obiwan.sandelman.ca> <20170418212254.GB5937@faui40p.informatik.uni-erlangen.de> <d6efee1c-fc7c-a402-d7b2-a13082f8479c@cs.tcd.ie>
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From: Brian E Carpenter <brian.e.carpenter@gmail.com>
Organization: University of Auckland
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Date: Wed, 19 Apr 2017 10:43:09 +1200
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On 19/04/2017 09:34, Stephen Farrell wrote:
> 
> Hiya,
> 
> On 18/04/17 22:22, Toerless Eckert wrote:
>> For example, there is a lot of death by powerpoint in meetings that pushes off
>> high bandwidth discussions ("oh, we're out of time"). AFAIK, most active work
>> on drafts during IETF meeting week happens outside of the WG meetings.

It's true. And that is *exactly* the problem with meetings where a large fraction
or even a majority of attendees are remote. They are automatically excluded from
that informal active work. So, be careful what you wish for.

>> I think that
>> a) was not the original plan, and b) i have not seen IAOC sending around questionaires
>> what/how to improve the quality of the meetings in this respect.
> 
> I agree with the criticism, but not sure I agree about surveys being
> the best next step.
> 
> One suggestion I made before I exited the IESG was that we consider
> changing (or experimenting with) how the meeting week is structured,
> for example, only having formal WG sessions in the afternoons, and
> leaving the full mornings free for hackathons or informal meetings.
> (Partly, that's because I hate getting out of bed early, which sadly
> was not considered sufficient justification:-)

Exactly why it should be the other way round: meetings start at 09:00
sharp, and informal sessions after 14:00.  People are deadline driven...
 
> Anyway, I think it'd be good if the IESG/IAOC encouraged experiments
> in such ways of organising ourselves when loads of us do end up in
> one place for a week or so.

Certainly, nudging everybody away from "I came to the IETF to make my
presentation" would be a Good Thing.

    Brian