RE: Side Meetings at IETF 103

["Adrian Farrel" <[e-mail]>]

I assume that this has been discussed by the IESG and is a conscious decision.

For some time, the IETF has struggled with demarcation of those things that have
IETF approval and those that don't.

A challenge with side meetings was that they tended to get represented as though
they were approved IETF meetings. There used to be a desire to clearly separate
"approved BoFs" from "ad hoc side meetings", yet there was a strong urge to
encourage and facilitate side meetings.

This was reconciled by allowing rooms to be booked for side meetings, but not
publicising or recording the bookings on any publically visible web site.

This is in keeping with the policy linked to below, but a calendar might be an
issue unless it is taken down after the meeting so that record of the side
meetings goes away.

It might also help for the IESG to re-clarify the applicability of the IPR
policy to side meetings and distinguish them (if necessary) from working group
design team meetings.

Thanks,
Adrian

> On Oct 4, 2018, at 8:48 AM, IETF Secretariat <[e-mail]>
wrote:
>
> As communicated back in May (https://www.ietf.org/mail-
> archive/web/ietf/current/msg107813.html), the IESG is running an agenda
> experiment on Friday of the IETF 103 meeting week.
>
> Monday through Thursday, we will have two rooms available for attendees to
> reserve for side meetings, as usual. On Friday, because there will be no
working
> group meetings, we will have eight rooms available for side meetings.
Projectors
> will be provided in all of the meeting rooms. Please note that all side
meetings
> must conclude by 13:30.
>
> We realize that keeping track of all of these side meetings may prove
> challenging, so we are currently looking into options for a side meeting
calendar.
> We hope to have more information soon. In the meantime:
>
> - Meeting wiki: https://trac.ietf.org/trac/ietf/meeting/wiki/ietf103
> - To reserve a side meeting room:
> https://trac.ietf.org/trac/ietf/meeting/wiki/103sidemeetings
> - IETF Meeting Room Policy: https://www.ietf.org/how/meetings/meeting-
> rooms-policy/