Re: Planned changes to registration payments & deadlines

[Dhruv Dhody <[e-mail]>]

Hi Andrew,

I hope the Invitation Letters for the Visa can be offered before
Registration/Payment in this case, so that one can make the payment when
the visa comes through.

An additional (anecdotal) input - in some organization the registration
fees is payed by the attendee and it gets reimbursed after the completion
of travel, so that would be a bit of burden across credit card payment
cycles for 7 weeks.

Thanks!
Dhruv








On Mon, Apr 23, 2018 at 9:50 PM, Andrew Sullivan <[e-mail]>
wrote:

> Dear colleagues,
>
> As part of its report provided ahead of the IETF 101 meeting and
> mentioned during the plenary session presentation, the IAOC advised
> the community that there could be an increase to meeting fees in the
> future.  After an examination of our finances and meeting attendance,
> we have good news.  We plan to adopt minimal changes to the
> registration fee structure and deadlines, starting with IETF 103.
>
> Early-Bird registration fee remains at the same dollar amount as
> previously.  We are able to do this in part because of a change in
> procedure: beginning with IETF 103, we will require payment upon
> registration, and we will move the deadline for Early Bird
> registration to a date in line with other meetings and conferences.
> We have also created a late registration fee.  This fee recognizes
> costs imposed by late uncertainty in paid registration numbers, such
> as adjusting expected numbers with the hotels and venues and needing
> to provide for on-site printing of registration materials.
>
> Our refund policies remain the same: we provide a full refund to those
> denied visas, but otherwise retain 10% of the registration fee for
> cancellations received by the end of the Monday of the meeting (and
> provide no refunds thereafter).
>
> Here is the summary of the fee schedule and deadlines we intend
> to adopt beginning with IETF 103:
>
>     Type            Fee (US$)   Deadline
>
>     Early Bird       700        7 weeks before Monday of meeting
>     Standard         875        2 weeks before Monday of meeting
>     Late (&on site) 1000        none
>     Full Time
>     Student          150        none
>     Day Pass         375        none
>
>     Payment is due at registration.
>
> Registration will open no later than 12 weeks before the meeting (note
> that there is a different discussion ongoing about registration
> opening time; this is merely a commitment about the latest committed
> opening time).
>
> As we implement this, we plan to remove the option of cash payment for
> registration on site.  Cash payments represent a risk to both the
> Secretariat staff and the organization (because cash has to be carried
> around), so we believe that existing options are preferable to
> accepting cash payments.
>
> This decision comes after three years without any change in the fees
> or the fee deadlines.
>
> Comments to the IAOC on timing or other matters may be sent directly
> to the IAOC at [e-mail]; or if intended to be viewed by the wider
> community may be sent to [e-mail].  Feedback provided within two
> weeks of this note (that is, by 8 May at 00:00 UTC) will be
> considered before the IAOC adopts the final policy.
>
> Best regards,
>
> Andrew Sullivan
> For the IAOC
>
>