Re: Venue Announcement for IETFs 98, 99, 102 and 111

[Ray Pelletier <[e-mail]>]

John,

> On Jan 6, 2016, at 6:32 PM, John C Klensin <[e-mail]> wrote:
> 
> 
> 
> --On Tuesday, January 05, 2016 13:06 -0800 IETF Administrative
> Director <[e-mail]> wrote:
> 
>> The IAOC is pleased to announce the selection of venues for the
>> following IEF meetings:
>> ...
>> IETF 111:  San Francisco  July 25 - 30 2021
> 
> Ray,
> 
> Reflecting on the current discussion of hotels and observing
> that several people have expressed concern about statements like
> "can't do anything to change the policies or affect that date or
> location because we are working three years out", does this
> imply that you and the IAOC are making commitments we could not
> change if we wanted to (even if circumstances changed) 5 1/2
> years out.   I'm all in favor of pinning down dates well in
> advance but, when we start talking about commitments to
> "venues", it is a source of some small anxiety.
> 

Thanks for raising the issue.  We always evaluate the risks when
entering into contracts, especially hotel contracts into the future.

We feel very comfortable with the risk for the meeting in San
Francisco in 2021 at the Hilton with the combination of attrition,
block reduction, and cancellation provisions that are in the contract
and the multi-event agreement we have with the Hilton.

In my 10 years the Internet Society has never paid for a shortfall
in filling IETF meeting guest rooms to which we have committed.

My best for a happy and healthy new year.

Ray






>    john
> 
> 
>