Re: Changes to the way we manage RFPs

Jay Daley <jay@ietf.org> Wed, 26 February 2020 06:09 UTC

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From: Jay Daley <jay@ietf.org>
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Subject: Re: Changes to the way we manage RFPs
Date: Wed, 26 Feb 2020 19:09:50 +1300
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References: <908BCE29-8F0B-4451-B25F-A318B967EBC0@gmail.com>
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To: Bob Hinden <bob.hinden@gmail.com>
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Bob


> On 26/02/2020, at 6:01 PM, Bob Hinden <bob.hinden@gmail.com> wrote:
> 
> Jay,
> 
>> On Feb 25, 2020, at 7:15 PM, IETF Executive Director <exec-director@ietf.org> wrote:
>> 
>> The IETF Administration LLC is changing the way we manage RFPs.  These changes are part of a larger overhaul that will see further changes come in future.  The changes being made today are:
>> 
>> 1. As of next week, we will be using a new RFP Announcement Mailing List [1] rfp-announce@ietf.org for all announcements relating to RFPs and stop using IETF-Announce.  This change is intended to help us reach a wider network of potential vendors, both directly through a lower volume, more focused list and indirectly through automated redistribution of issued RFPs.
> 
> This sounds fine to me, I agree it isn’t reasonable to ask potential bidders to watch the ietf-announce list for RFPs.   That said, I think there is value to also cc: the ietf-announce list, doing that would improve transparency.    For example, I have no plans to subscribe to an rfp-announce list, but I do read the ietf-announce list.

As I said to Brian, it would be useful for me to understand why subscribing to rfp-announce - did I just need to make it clearer that this is a zero sum change as far as email volume goes?

My concern btw is the lack of a clear principle that decides what gets copied to ietf-announce and why (assuming you don’t mean everything that goes to rfp-announce). 

Jay
 
> 
> Bob
> 
> 
>> 
>> 2. We have a new formal process for managing RFPs, published on the RFPs page [2].
>> 
>> 3. The RFPs page [2] now includes links to the all of the contracts for RFPs issued by the LLC.  These have the financial informaton redacted and where possible, signatures also redacted.
>> 
>> 
>> Planned changes include:
>> 
>> * Publishing vendor Conflict of Interest (COI) forms, once reviewed by the LLC Board.
>> 
>> * Publishing contract templates and non-negotiables (e.g. contract transparency) to allow vendors to study them before bidding.
>> 
>> * Engaging the community on the principles and processes we use for managing RFPs and what is and isn't appropriate for us to expect in our contracts.
>> 
>> * We will also investigate implementing some elements of the Open Contracting Data Standard [3]
>> 
>> 
>> Please feel free to contact me directly if you have any questions or feedback.
>> 
>> [1] https://www.ietf.org/mailman/listinfo/rfp-announce
>> [2] https://www.ietf.org/about/administration/rfps/
>> [3] https://www.open-contracting.org/data-standard/
>> 
>> --
>> Jay Daley
>> IETF Executive Director
>> exec-director@ietf.org
>> 
>> _______________________________________________
>> IETF-Announce mailing list
>> IETF-Announce@ietf.org
>> https://www.ietf.org/mailman/listinfo/ietf-announce
>