Re: Report out from the NomCom 2016-2017

[George Michaelson <[e-mail]>]

I'd like to thank Lucy and all the nomcom team I interacted with, for
a positive, affirming and above-all human(e) process.

I found the entire conversation very profitable. I understand
expectations better, and I was able to "escape the room" with my
dignity and a sense of purpose intact.

Considering the modern focus on 3h and 3day whiteboard tests of
terror, what we did, is have a conversation of equals.

which, I like.

so, thanks.

-George

On Mon, Mar 27, 2017 at 3:24 PM, NomCom Chair 2016
<[e-mail]> wrote:
> All -
>
> Please find below some high level outcomes and observations from this years
> NomCom. Issues of particular interest to the community include both the
> issues related to recruiting and supporting nominees and the corner cases we
> encountered that which may require updates to our current guiding documents.
> The list closes with a few action steps that everyone can take to help improve
> next years process.
>
> We will be happy to take questions and community feedback either in Plenary
> or via email: [e-mail]
>
> Details on this years membership and the outcomes of our selection processes
> can be found here: https://datatracker.ietf.org/nomcom/2016/
>
> I want to thank everyone who participated this cycle. The inputs, the
> willingness to serve, and the willingness to support nominee participation all
> contributed to our results. Special thanks to Peter Yee for stepping up as
> the in-coming NomCom Chair.
>
> Lucy Lynch
> NomCom Chair 2016-2017
>
> NomCom 2016-2017
>
> The Three Stages of the NomCom Process
>
> - Recruit and Select NomCom Members  (March -> July)
>   -- Calls for Volunteers
>   -- Direct email/Registration tick box volunteers
>   -- Random Selection Process
>   --- 10 voting members drawn from a pool of 128 volunteers
> - Recruit Nominees and Gather Data (July -> November)
>   -- Position Descriptions
>   -- Call for Nominations
>   --- Out of 97 nominations 39 were accepted.
>   -- Questionnaires
>   -- Community Feedback
>   -- Interviews with IAB/IESG/IAOC Chairs
>   -- Interviews with exiting IAB/IESG Members
>   -- Nominee Interviews (38 on-site in Seoul, 1 by phone)
> - Select for Open Positions (November -> March)
>   -- NomCom review of all inputs
>   -- First order sorting
>   -- Discussion of top ranked nominees
>   -- Straw Polls/Condorcet ranking/etc.
>   -- Up/Down E-Vote to confirm top choices
>   -- Submit for approval (IAB/ISOC/IESG)
>   -- Announce slates when approved.
>   -- Feedback provided to nominees who accepted a nomination on request.
>
> Bonus Round Nominee Process (2016-2017)
>
> - Recruit/Select/Submit/Announce for short term ART AD vacancy
>   -- mandated 6 week time-line start to finish
>   -- appointment must run a full year
>   -- had to complete before IETF 98
>   -- There were 14 nominations and 4 people accepted
>   -- Interviews were conducted via WebEX
>   -- Selection and Approval process was successful
>
> Areas of Weakness:
>
> - Some Areas have very small leadership pools
>   -- OPS/INT/TSV
>   --- persistent issue over several NomCom cycles
> - Employer support for participation
>   -- we are losing good candidates due to lack of support
>   -- the value to the IETF and the nominee may be well understood
>   -- the value proposition for the employer needs work/promotion
> - Clear and distinct position descriptions
>   -- The IAOC and IAB material may be too generic for the *randomly selected*
>      NomCom members who don't track these bodies closely.
>   -- The Operations and Management distinction not always reflected
>      in community nominations so may need additional flagging.
>
> IETF Internal Data and Tools:
>
> - Validating status for NomCom volunteers
>   -- existing data has some gaps
>   -- but this is improving with each round of registrations
> - Validating primary email addresses in the data-tracker
>   -- some folk don't see their nomination due to stale email in profiles
> - Tools and AMS folk provide great support to the NomCom
>   -- The tools depend on good data to function
>   -- Tools team was quick to fix issues and small requests
>   -- There is a wish list for future features
>   -- Still a lot of hand crafted tasks outside the existing tool set
>
> NomCom Lessons Learned (Re-learned):
>
> - We needed a Questionnaire for the IETF Chair position
>   -- we used the IESG form but had additional questions
> - All of the questionnaires are long but... hard to cut down.
> - There is a strong bias toward Two Term appointments
>   -- one and three term appointment options engender a lot of discussion
> - Nominations and feedback both come from a small sub-set of the community
>   -- less then 100 individuals overall
> - A "living" NomCom Chairs Best Practices document would be useful
>
> RFC Updates Needed:
>
> - The composition of the IESG has changed (and may again)
>   -- document the 3 AD pattern
>   -- document the 2 AD (not alike) pattern
> - We need to document the process for filling an IESG to IESG move
>   --- current text addresses IAB to IESG
>   --- additional patterns may also occur
>
> and...
>
> The Elephant in the Room:
>
> - Remote Participation
>   -- The NomCom has a 3 of 5 meeting requirement for both
>      the Chair and the membership
>   -- We had one nominee who has been primarily remote
>   -- Visa and meeting location issues
>
> Three things every IETFer can do
>
> - Check your status to volunteer for the NomCom
>   -- https://www.ietf.org/registration/nomcom.py
>   -- and work with AMS to update your records as needed
>   -- if you qualify, check the NomCom Volunteer box when your register
> - Check your profile in the data-tracker
>   -- https://datatracker.ietf.org/accounts/profile/
>   -- are your Primary and Active email details correct?
> - Provide feedback on the Nominees!
>   -- consider providing area and issue feedback as well
>