Re: Future Handling of Blue Sheets

[Scott O Bradner <[e-mail]>]

see rfc 2418 - they are to keep a record as who is taking part in a WG's activities 

keeping track of attendees is a basic part of any standards development organization's process

Scott

On Apr 23, 2012, at 10:04 AM, George, Wes wrote:

>> From: [e-mail] [mailto:[e-mail]] On Behalf Of IETF
>> Chair
>> Sent: Sunday, April 22, 2012 10:31 AM
>> To: IETF
>> Subject: Future Handling of Blue Sheets
>> 
>> 2.  Scan the blue sheet and include the image in the proceedings for the WG
>> session; and
>> 3.  Discard paper blue sheets after scanning.
> 
> [WEG] Based on some other messages in this thread, there seems to be a lack of clarity as to the full, official purpose of the blue sheets. Are they simply to track generic participation levels for room sizing, or are they also meant as a historical record of attendees to a given WG? It seems that if they are being subpoenaed, and they are archived today, I tend to think that they're meant to officially track attendees. I'd appreciate someone correcting me if I'm wrong.
> 
> If blue sheets are meant to be an official record, then technically we should document handling/scanning/storage procedures for WG chairs and the secretariat such that this scan will be admissible in lieu of a paper copy for any subpoena or other court proceeding. But if we're honest, I'm not sure that they're of much use as an official record either way. Do we have procedures today that would prevent tampering before the paper copy ends up in an archive box? And even then, blue sheets and jabber logs (for remote participants) are still ultimately a best-effort honor system, and therefore there is no guarantee of their validity. I can remotely participate without registering for the meeting, and can sign into Jabber as "Mickey Mouse" just as easily as I can sign the blue sheet that way. I can also sign as "Randy Bush" or sign my own name completely illegibly.
> 
> Could we simply do a headcount for room sizing, and treat the matter of official attendee record for WG meetings as a separate problem? IMO, it's not currently solved by the blue sheets, and I don't see that changing just because we dispense with the paper copies in a box in a warehouse.
> 
> Thanks
> Wes George
> 
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