Re: IETF 92 in Dallas! ... vetting of alternatives

David Morris <dwm@xpasc.com> Fri, 17 August 2012 23:58 UTC

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Date: Fri, 17 Aug 2012 16:58:04 -0700 (PDT)
From: David Morris <dwm@xpasc.com>
Subject: Re: IETF 92 in Dallas! ... vetting of alternatives
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On Fri, 17 Aug 2012, joel jaeggli wrote:

> On 8/17/12 12:20 PM, Robert Raszuk wrote:
> > 
> > > Hotel contracts by their nature need to be negotiated under mutual
> > > NDA unless you want all the vendors in the region to mysteriously
> > > arrive at the same lower bound.
> > 
> > All hotel rates are wide open and published on IETF web page. It's an
> > interesting NDA which permits open disclosure ;-)
> The room rate is...
> > Besides hotel is least worry as we do know the IETF rates for the last few
> > years and it is quite easy to check with any hotel if they are willing to
> > meet those targets or not.
> 
> A week long meeting involving ~1200 people, dozens meeting rooms, plus
> ancillary meeting, receptions, takeover and operation of a network, av
> support, and catering is a rather different beast.

Since folks contributing as Robert has suggested can't enter into
actual negotiations, that is probably one factor best left to a
formal inquiry. But it seems to me that the question for which
local advocates could gather information is the facility qualification
in terms of the requirments. I'd guess that IAOC creates a strawman
requirement for the meeting which will list criteria like sizes and
types of meeting facilities.

That strawman reveals a requirment, not any NDA covered negotiation.
For this discussion, it should include an analysis of travel time
and costs from some common major hubs in NA, Europe, SA, Asia as
I assume this data would be part of the IAOC decision process
and it should help if the local advocates do the travel
research.