Re: Proposed ietf.org email address policy

[Adam Roach <[e-mail]>]

I think this proposal takes things in the right direction. Thanks to 
everyone who worked to craft the policy.

/a

On 6/10/2021 12:52 PM, IETF Chair wrote:
> We are proposing a policy regarding the allocation of individual
> administrative email addresses in the ietf.org domain. The proposal
> was motivated by a few community members that raised the concern that
> continued allocation of individual email addresses under ietf.org
> could at some point create collisions for IETF mailing lists.
>
> Historically, the only email addresses created under the ietf.org
> domain were for IETF-associated mailing lists, e.g., for working
> groups, the IESG, directorates, etc., for aliases for certain roles,
> e.g., [e-mail], or for administrative purposes, e.g.,
> [e-mail]. This was not the result of following any explicit
> allocation policy, it just happened that way.
>
> This expanded slightly a number of years ago, on an ad hoc basis, and
> now a few individuals - all of them IETF LLC employees - have work
> email addresses under ietf.org.
>
> Therefore, the IESG and LLC Board are considering formalizing a policy
> concerning ietf.org email addresses:
>
> * new email addresses for general and administrative roles under
>    ietf.org must be chosen to avoid conflicts with potential IETF
>    mailing list names
>
> * the IESG must be consulted before any new email addresses under
>    ietf.org are created and will have the sole responsibility for
>    approving and managing addresses under ietf.org
>
> * new individual email addresses for LLC personnel will be allocated
>    under a new staff.ietf.org subdomain, with the LLC being solely
>    responsible for the approval and management of those addresses
>
> * existing individual email addresses under ietf.org at the time the
>    policy goes into effect will continue to receive email, which will
>    be forwarded to new staff.ietf.org subdomain addresses; and
>    outbound mail should be preferably be sent from staff.ietf.org
>    addresses or role-based ietf.org addresses
>
> We invite the community to send feedback on this proposed policy to
> [e-mail] by 24 June 2021.
>
> Lars Eggert
> IETF Chair
>
> Jason Livingood
> Chair, IETF LLC Board
>