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Re: [Ietf108planning] Registration support fund

Alvaro Retana <aretana.ietf@gmail.com> Wed, 27 May 2020 16:26 UTC

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From: Alvaro Retana <aretana.ietf@gmail.com>
In-Reply-To: <17FB6A51-8C95-4EAA-8FCA-7AA8598ABB87@cooperw.in>
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Date: Wed, 27 May 2020 09:26:37 -0700
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To: Alissa Cooper <alissa@cooperw.in>, ietf108planning@ietf.org
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Subject: Re: [Ietf108planning] Registration support fund
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Do we expect that many requests?

Simple is better: random selection sounds good to me.

There will need to be a timeline with enough time to make a request and, if
not selected, find funds elsewhere ad still be able to register at the
early bird rate.

Alvaro.

On May 26, 2020 at 3:38:32 PM, Alissa Cooper (alissa@cooperw.in) wrote:

Today I received expressions of interest from two companies that want to
donate funds to the IETF to seed a fund to cover registration fees for
participants who cannot afford to pay the fee. In total, these donations
would be able to cover about 90-95 registrations.

As a result, although we agreed last week that Colin and I would triage the
comp requests together, I think we need a different mechanism to figure out
how to allocate the comps if they exceed the number that the fund can
accommodate. I think random selection using a nomcom-style selection
process is a good option. Another would be FCFS, but that sort of
encourages rushing to register (and maybe requires 2 or 3 FCFS queues on
the day of the announcement that are geo-scoped to accommodate different
time zones). In any case, at this volume something algorithmic seems
needed.

Thoughts?

Alissa
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