Re: [rtcweb] Considerations for Interim Meetings

[Harald Alvestrand <[e-mail]>]

On 04/11/2012 02:52 PM, Magnus Westerlund wrote:
> WG,
>
> We chair would like to discuss some policies we WG chairs intended to
> use for interim meetings going forward.
>
> 1) For physical meetings the WG chairs select the location in a
> round-robin fashion among regions where we have significant amount of
> active contributors. This is to spread the inconvenience and cost of
> long distance travel.
When considering where to put the next instalment of the round-robin, 
will the location of IETF meetings be considered too?
I note that the 3 next IETF meetings are all in North America 
(Vancouver, Atlanta and Orlando). It would be very strange if a meeting 
between Atlanta and Orlando were held in the eastern US.
>
> 2) We will in the future pick the location prior to any poll for
> suitable dates so that participants can weigh the location fully into
> there response to any such poll.
>
> 3) For Virtual Interims the time of the day when the meeting is held
> will be alternated among possible times if necessary to enable
> reasonable participation times for regions with significant amount of
> active contributors. This is also to spread the pain of inconvenient
> time periods of the day.
>
> Please comment on these policies. Additional policies that you want us
> WG chairs to use?
For logistics, long lead times are a Good Thing; the formal W3C 
announcement lead time is 8 weeks. This means that it will be good to 
announce the intent of holding an interim *before* the prior IETF meeting.

For interims in response to breaking issues, we should use 
teleconferences, IMHO.

>
> Cheers
>
> Magnus Westerlund
> (WG chair)
>
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