Minutes and Slides for the Proceedings

[[e-mail]]

Hello.

This is just a reminder to those of you who will either be taking notes
during your sessions or who will be delegating that responsibility.
Minutes should provide a thorough "SUMMARY" of the issues discussed during
the working group/bof sessions.  They should NOT follow a "Mortimer said",
then "Agnes said", then "Duane said", format, nor should they contain a
detailed list of changes to a document.  While these forms may be helpful
to the folks who actually attend the sessions, they are less helpful to
those who have a more general interest in the groups' activities.
Please be sure that the Minutes contain complete sentences, NOT phrases.

If you have overhead slides to present during your sessions, and feel they
should be included in the Proceedings with your minutes, please follow these
guidelines:

a.  Please do not submit handwritten slides unless it is absolutely
    necessary.  They are often illegible after reduction.

b.  Please place a border around your slides. Flat dark borders are best
    as they maintain their appearance even when reduced.  Thin borders
    fade after only one reduction and we usually go through several before
    they make it into the Proceedings.

c.  Please use a fairly large font, so that information isn't lost during
    reduction.

d.  The more detailed your slides the less clear they are when reduced.
    Chances are too much detail on the orginal gets lost even during the
    presentation.

e.  If you have the means to do this, please provide us with a reduced set
    of the slides you intend to present.

    a. Regardless of whether your original slides are landscape (horizontal)
       or portrait (vertical) the reductions should be arranged in
       portrait style.

    b. Landscape slides are typically arranged six to a page in the
       Proceedings (see back issues for exact layout).

    c. Portrait slides can be reduced to fit four to a page.  Again refer
       to a back issue of the Proceedings for examples.

    d. Please allow for the following margins:

	a. top margin: 1/2"
	b. left/right margins: 3/4"
	c. bottom margin: 1/2" to 2"

f.   When submitting your slides to the IETF Registration Desk, be sure to
     specify that they are to be included in the Proceedings.

We'd really appreciate your help with this as we continue to work to
improve the quality of the Proceedings and the timeliness of their mailing.

Thanks,

Debra