[Tools-discuss] Re: A message not from a list member

[Rifaat Shekh-Yusef <[e-mail]>]

Thanks for the detailed explanation, Robert!
That is very helpful.

Regards,
 Rifaat


On Thu, Aug 28, 2025 at 9:17 AM Robert Sparks <[e-mail]> wrote:

> Yes, but...
>
> For the "Yes" part:
>
> On the setting page for a list, such as:
>
>
> https://mailman3.ietf.org/mailman3/lists/tools-discuss.ietf.org/settings/automatic_responses
>
> (change toos-discuss for whatever list you are managing)
>
> there's a setting named "Notify users of held messages" - unless you or
> a previous administrator of the list has turned it off, it will be set
> to "Yes".
>
> While you're there, also inspect the "Admin immed notify" setting which
> controls whether you get a separate and immediate message whenever one
> of these messages are held, or if you are only told in a daily digest.
>
> Now the "but" part:
>
> Having a message go into moderation because someone is not a subscriber
> is a very small edge (other reasons for moderating a message abound). On
> the page at, e.g.,
>
>
> https://mailman3.ietf.org/mailman3/lists/tools-discuss.ietf.org/settings/message_acceptance
>
> There is a setting named "Accept these non-members" which should contain
> a list of addresses or at mentions of other lists. With very few
> exceptions, that setting should include `@global-whitelist.ietf.org`.
> (Which will be renamed to global-allowlist when we can change that part
> of the infrastructure). That list includes every address that has passed
> postconfirm or that the datatracker knows about. It's a strange
> condition that a message can _get_ to your list from an address that
> hasn't met one of those two conditions. (It can happen when someone has
> created a datatracker account or passed postconfirm within the last day
> as the global-whitelist is reconstructed daily). Thus, you shouldn't be
> seeing this very often at all, and if you are, please ask for help.
>
> RjS
>
> On 8/28/25 7:33 AM, Rifaat Shekh-Yusef wrote:
> > Hi,
> >
> > As chairs, we sometimes get a message that someone sent a message to a
> > list they are not a member of, and we need to take action to handle
> > such a message.
> > Does the sender get a notification too that explains that the message
> > was not sent to the list and that they need to subscribe first to be
> > able to send a message to the list?
> >
> > Regards,
> >  Rifaat
> >
> >
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