Re: [Tools-discuss] updating interim meeting with webex

Henrik Levkowetz <henrik@levkowetz.com> Fri, 03 April 2020 12:01 UTC

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To: Christian Hopps <chopps@chopps.org>
References: <8B7D852A-2388-4F70-85FC-813B4FF22AB7@chopps.org> <ec2c80ce-27db-0db7-f6dd-720e798e633b@levkowetz.com> <0277B62A-6D1C-4302-8EEB-D49C1CE014CF@chopps.org>
Cc: tools-discuss@ietf.org
From: Henrik Levkowetz <henrik@levkowetz.com>
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Date: Fri, 3 Apr 2020 14:00:43 +0200
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Subject: Re: [Tools-discuss] updating interim meeting with webex
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Hi Christian,

On 2020-04-03 13:13, Christian Hopps wrote:
> Hi Henrik,
> 
> Just did an update to the second interim. It generated a pretty
> unreadable announcement to LSR WG. It looks like it inserted our
> agenda (which is in HTML) entirely quoted into the email so it looks
> like a bunch of gibberish.

Ugh.  Ok, will fix.

> Also worth mentioning on the experience, not assigning your webex
> details get's the scheduled email sent from iesg-secretary with a
> link pointing to a webex room for the WG which simply queues folks up
> to be ignored while the actual meeting is running.

Huh.  Was this because the webex room for the WG didn't function, or
because there wasn't a chair there?

> This was bad for
> us (LSR) as at least one perspective (active) participant did not
> figure out to check the agenda (or the followup mails) that included
> the real webex details, and gave up.

Ugh.  Ok.

> The email auto generate function should probably not include a
> generic link the WG webex account as it does the wrong thing.

Ok; however that begs the question of why not use the WG webex account
for the interim?

> I think if the interim scheduling page would have just required me to
> setup the webex first and provide the details, I would have figured
> this all out in the correct order, and it would have worked much
> better. So maybe there shouldn't be an option for leaving the field
> blank? I dunno.

Right.  It would certainly be best not to send out the email until the
webex information is correct.

Thanks for the feedback!


Best regards,

	Henrik

> 
> Thanks,
> Chris.
> 
> 
>> On Apr 3, 2020, at 6:49 AM, Henrik Levkowetz <henrik@levkowetz.com> wrote:
>> 
>> Hi Christian,
>> 
>> On 2020-04-03 12:30, Christian Hopps wrote:
>>> When I scheduled my 2 virtual interims for LSR I didn't have the
>>> webex details yet. It said something about assigning later, so I
>>> thought I was OK.
>>> 
>>> In any case I set them up after and couldn't find how to update the
>>> interim meetings with this information. I was hoping this would be
>>> added to the calendar entries too.
>> 
>> Right.  I see that the link to the interim request which should be
>> visible at the top of the interim meeting details page doesn't show
>> for you.  I'll fix that in the next release (I just did one that
>> enhanced the Upcoming Meetings page, 6.124.0; too bad).  
>> 
>> However, you should be able to go directly to the interim request page, 
>> https://datatracker.ietf.org/meeting/interim/request/interim-2020-lsr-02
>> for instance, and at the bottom left find an 'Edit' button that should
>> take you to a form where you can update the webex info.
>> 
>> As soon as the new release is out, the Upcoming Meetings page will
>> provide links to session agenda, materials, etherpad, and webex, similar
>> to the buttons for in-person meeting sessions.
>> 
>>> 
>>> How does one update the interim with new webex info? Will this be
>>> added to the calendar?
>> 
>> Yes, it should.  Please let me know if there are any hiccups.
>> 
>> 
>> Best regards,
>> 
>> 	Henrik
>> 
>> 
> 
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