[Tools-discuss] Deferred: IETF mail service outage

[Robert Sparks <[e-mail]>]

Today's scheduled outage of the IETF email processing system has been 
deferred againto allow time to complete further work discovered to be 
required for a successful transition.

The current email processing infrastructure remains in service.

An updated schedule for the transition will be announced as soon as it 
is set.

RjS

IETF Tools Project Manager

On 8/30/24 11:41 AM, Robert Sparks wrote:
>
> The previously scheduled outage of the IETF email processing system 
> has been deferred to 3 September 2024 at 1200 UTC to allow time to 
> complete further work discovered to be required for a successful 
> transition.
>
> The current email processing infrastructure remains in service.
>
> The timing and duration of the outage on the 3rd is expected to be the 
> same, from 1200 to 1400 UTC.
>
> RjS
>
> IETF Tools Project Manager
> On 8/29/24 7:44 AM, Robert Sparks wrote:
>>
>> The previously scheduled outage of the IETF email processing system 
>> has been deferred againto allow time to complete further work 
>> discovered to be required for a successful transition.
>>
>> The current email processing infrastructure remains in service.
>>
>> An updated schedule for the transition will be announced as soon as 
>> it is set.
>>
>> RjS
>>
>> IETF Tools Project Manager
>>
>>> On 8/27/24 7:43 AM, Robert Sparks wrote:
>>>>
>>>> The previously scheduled outage of the IETF email processing system 
>>>> has been deferred to 29 August 2024 at 1200 UTC to allow time to 
>>>> complete further work discovered to be required for a successful 
>>>> transition.
>>>>
>>>> The current email processing infrastructure remains in service.
>>>>
>>>> The timing and duration of the outage on the 29th is expected to be 
>>>> the same, from 1200 to 1400 UTC.
>>>>
>>>> RjS
>>>>
>>>> IETF Tools Project Manager
>>>>
>>>> On 8/22/24 8:57 AM, Robert Sparks wrote:
>>>>> As the final major part of the transition of IT infrastructure, we 
>>>>> are planning an outage of the IETF mail processing system starting 
>>>>> around 1200 UTC on 27 August 2024. The outage window is from 1200 
>>>>> UTC to 1400 UTC. The actual outage duration is expected to last no 
>>>>> more than 1 hour.
>>>>>
>>>>> During the outage, delivery of messages to addresses at ietf.org, 
>>>>> iab.org, irtf.org, iesg.org, and rfc-editor.org, including email 
>>>>> lists, will be paused. The goal is to deliver all mail received 
>>>>> during the outage once the transition is complete. However, it is 
>>>>> possible that some mail meant to be received during this window 
>>>>> will not be recoverable.
>>>>>
>>>>> This transition is being undertaken by Sirius, the company 
>>>>> selected to migrate the IETF’s email processing systems to a new 
>>>>> cloud infrastructure and manage our email and mailing list 
>>>>> systems. [1]
>>>>>
>>>>> This transition will move our primary mail sending to be through 
>>>>> Amazon SES. The relevant SPF records have already been updated. 
>>>>> Further preparation is currently underway and is expected to 
>>>>> continue until just before the migration begins.
>>>>>
>>>>> An update will be provided once the work is complete, and no later 
>>>>> than 1500 UTC on 27 August 2024.
>>>>>
>>>>> The current system has a large number of moving parts accumulated 
>>>>> over decades of customization for the IETF community. This makes 
>>>>> the system exceedingly complex and the transition especially 
>>>>> brittle. If the transition can not be completed on 27 August we 
>>>>> will revert to the current infrastructure and reschedule the 
>>>>> transition.
>>>>>
>>>>> Issues encountered after the transition should be reported to:
>>>>>
>>>>> [e-mail]
>>>>>
>>>>> These will be forwarded to Sirius for handling.
>>>>>
>>>>> RjS
>>>>>
>>>>> IETF Tools Project Manager
>>>>>
>>>>> [1] 
>>>>> https://mailarchive.ietf.org/arch/msg/rfp-announce/8Ar1AodThJvj6Ro0WxPnIj2SOk8/
>>>>>