[urn] Revised registration request for URN:NAN

KA Urnnan <urn.nan@kansallisarkisto.fi> Tue, 01 August 2023 16:00 UTC

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From: KA Urnnan <urn.nan@kansallisarkisto.fi>
To: "urn@ietf.org" <urn@ietf.org>
Thread-Topic: Revised registration request for URN:NAN
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Date: Tue, 01 Aug 2023 15:59:54 +0000
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Subject: [urn] Revised registration request for URN:NAN
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Dear recipients,

Thank you all for an elightening conversation and on-point corrections to the registration request, and apologies for the tardiness of my reply; I was on vacation, and due to technical equipment failure was unable to access my work email. I have amended the request according to the helpful suggestions. Please find  the resubmission attached.

On a general note, I could try to conceptualize the difference between NBN and NAN. The main difference stems from the identified material itself, and reflects the well established practices of division of responsibility between libraries and archives. While the NBN is assigned to published material that does not have publisher-issued identifier and concerns mainly works of literary/bookish nature (e.g. master's theses, ephemera), the NAN will be assigned to archival material. Or in other words unique, unpublished and often non-literary (in the strict sense) primary sources (e.g. letters, charters, minutes, manuscripts, maps, drawings, etc.). While NBN could be assigned to e.g. a self-published autobiography lacking an ISBN, and it would identify the (in FRBR terms) work-expression-manifestation -levels, NANs could be assigned to the work's authorial working manuscript and notes associated to it, and similar item-level objects (again in FRBR-terms). In other words, there should be not much conceptual or factual overlap in the material that NBN and NAN refer to. The other main difference lies in the organisation of materials. Archival sources are organised into hierarchical structure consisting of archival entities, series and units, all of which can be given unique identifiers. Thus the resource which is identified with a NAN number is very much different from that identified with a NBN number.

Mainly for these conceptual reasons the NBN as identifier for archival material is out of the question. It has well established and defined usage which does not lend itself for use with archival sources. Assigning NBN's for our material would only create confusion in the field. The only main exception (that I can think of) to the division of material described above concerns some older historical sources, mainly of literary nature (e.g. late medieval manuscripts and letters). Such material can be found in both libraries' and archives' collections for historical reasons. Yet, this material has only rarely been assigned any NBN:s, and the overlap remains therefore minimal in terms of magnitude as well as conceptually. Since the practices between archives and libaries are well established, I found it unnecessary to list this as a restriction in the registration. While it leaves open the definition of pertinent material, this might also mean that URN:NAN could help to fill in the gaps left by URN:NBN in the identification of archival collections in libraries. It also leaves the door open for national archives to implement their own practices as they see fit. Hopefully this attempt of clarification answers at least some of the questions raised.

Regarding the informational RFC: at the moment I would personally see it as an overextension of preliminary definitions. Once URN:NAN has been implemented by us and at least a few other national archives, however, I believe it would be definitely useful to write one. At that point in time we would have experience of usage, understanding of the most pertinent questions, borderline cases and problems encountered, and would be the better able to formulate necessary clarifications to using URN:NAN.

Looking forward to hearing from you,

Best regards,
Lauri Leinonen