Re: [vmeet] strawman policy for handling geo-focused outreach: draft-atlas-geo-focused-activities-00.txt

[Alia Atlas <[e-mail]>]

Joel,

On Mon, Jul 10, 2017 at 2:34 PM, joel jaeggli <[e-mail]> wrote:

> On 7/10/17 11:15, Alia Atlas wrote:
> > Hi Warren,
> >
> > Thanks for reading it and for the nits.  I'll handle those in the next
> > version.
> > Any comments on the substance?
>
> Definitionaly the IETF meeting is a plenary, most of the meetings at it
> are not (appart from the plenary(s)) we meet together, but not in
> plenary generally. The distinction is probably relevant, since it
> implies a higher level of coordination (meeting in plenary) between
> essentially unrelated activities then is otherwise the case.
>

Thanks - I'll clarify.  I was using Plenary to refer to the actual Plenary
session for sessions that a Remote Hub might be connecting to, but I may
have also referred to plenary meetings for the 3 face-to-face IETF-wide
meetings that we have.  Do you have a better term to suggest?

Regards,
Alia


> joel
>
> > Regards,
> > Alia
> >
> > On Mon, Jul 10, 2017 at 1:57 PM, Warren Kumari <[e-mail]
> > <mailto:[e-mail]>> wrote:
> >
> >     On Wed, Jul 5, 2017 at 12:30 PM, Alia Atlas <[e-mail]
> >     <mailto:[e-mail]>> wrote:
> >     > Here is a draft suggesting how to connect in the various
> >     > geographically-focused activities into the IETF with light
> oversight and
> >     > considering how various IETF policies should apply.
> >     >
> >     > I hope that it will spur conversation so we can determine the
> right way
> >     > forward.
> >
> >     Hi there,
> >
> >     I have a bunch of nits and similar for this document. As always with
> >     nits, feel free to incorporate, ignore, spindle , mutilate or fold...
> >
> >
> >     1.  Introduction
> >
> >        The IETF primarily focuses our activities on plenary meetings,
> >        mailing lists, and individual Working Group interim meetings with
> >        Internet Drafts, RFCs, and some structured text or code as
> >        deliverables.  There has been and continues to be interest in
> having
> >
> >     [O] There has been and continues to be
> >     [P] There has been, and continues to be,
> >     [R] grammar
> >
> >     ...
> >
> >     Some of the motivations and objectives include: 1. increasing
> >     awareness of the IETF's role in the Internet ecosystem, 2.
> >     providing...
> >
> >     [P] I suggest format this list as a list to make it more readable
> (or,
> >     xml2rfc fail?) . Also, should either start all list items with a
> >     capital letter, or none of them.
> >
> >
> >     These objectives can be summed up as increasing awareness of the
> >        IETF, doing outreach to encourage new IETF participation, and
> >        increase technical discussions and cross-learning to encourage
> faster
> >        and better technical output.  These are objectives that are in the
> >        best interest of the IETF.
> >
> >     [P] I don't now why we have that last sentence in the above
> paragraph.
> >     Seems slightly defensive...
> >
> >        The IETF works well when organization happens from motivated
> people
> >        who self-organize and the IETF can provide support and light
> >        oversight.  The IETF has an Education, Mentoring, and Outreach
> >
> >     [O]  The IETF works well when organization happens from motivated
> >     people who self-organize and the IETF can provide support and light
> >     oversight.
> >     [P] The IETF works best when motivated people self-organize, and the
> >     IETF provides support and light oversight.
> >     [R] readability
> >
> >
> >
> >     2.  Terminology
> >
> >        Geographically-Focused IETF Activities  An IETF Activity that is
> >
> >     [O]  Geographically-Focused IETF Activities
> >     [P] Geographically Focused IETF Activities:
> >     [R] consistency with other sections below, and grammar
> >
> >     ...
> >
> >     The focus is on growing a local group of people participating in the
> >     IETF and strengthening the professional and social relationships
> >     between them to encourage
> >     [O] between them
> >     [P] amongst them
> >     [R] grammar
> >
> >           collaboration.
> >
> >     Remote Awareness Hub  An event where video from one or more IETF
> >     [O] Remote Awareness Hub
> >     [P] Remote Awareness Hub:
> >     [R] consistency
> >
> >     ...
> >
> >      IETF Awareness Activity  An activity where "what the IETF is and
> >
> >     [O]  IETF Awareness Activity
> >     [P] IETF Awareness Activity:
> >     [R] grammar
> >
> >
> >     ...
> >
> >       Remote Participation Hub  An activity that is connected to an IETF
> >
> >     [O]  Remote Participation Hub
> >     [P] Remote Participation Hub:
> >     [R] consistency (... and same for rest of list)
> >
> >
> >     3.3.  One-Time Activities
> >
> >        Some Geographically-Focused IETF Activities may be one-time
> activity.
> >
> >     [O] may be one-time activity.
> >     [P] may be one-time activities.
> >     [R] grammar
> >
> >      A Geographically-
> >        Focused IETF Activity in a particular geography that do not have a
> >
> >     [O] that do not have
> >     [P] that does not have
> >     [R] grammar
> >
> >        Coordinator identified fall under the One-Time Activity
> Coordinators,
> >
> >     [O] fall under
> >     [P] falls under
> >     [R] grammar
> >
> >        even if that activity has or is repeating.  There may be a period
> >        where it isn't clear that specific Coordinators for the activity
> >        should be appointed; for instance, it may not be obvious for a
> year
> >        or more that the activity will continue to repeat.
> >
> >        The One-Time Activity Coordinators MUST appoint a Local
> Coordinator
> >        for any activity that the none of the One-Time Activity
> Coordinators
> >
> >     [O] that the none
> >     [P] that none
> >     [R] grammar
> >
> >        will be attending and running.
> >
> >     3.4.  Appointment, Term of Service, and Transitions for Coordinators
> >
> >        In general, a Coordinator should be familiar with the IETF and
> >        preferably be or have been an active participant.  For a new Local
> >        Community or a Repeating Activity, it is likely that there are
> good
> >        candidates for Coordinators.  If not, that may be a sign that the
> >        health of the activity is in question and more support is needed
> >        before appointing Coordinators.
> >
> >        It is not appropriate to assume that a Coordinator will serve for
> an
> >        indefinite amount of time.  The Directorate should check in with
> both
> >
> >     [O] both
> >     [P]
> >     [R] there should be between 2 and 5 coordinators, so using the plural
> >     and deleting "both" will cover that.
> >
> >        the Coordinators and with the associated mailing lists or
> activities
> >        to see how the activity is going and if the Coordinators are
> >        interested in continuing to do a good job.  The Directorate - and
> in
> >
> >     [O]  interested in continuing to do a good job.
> >     [R] Um. It seems odd to ask if they want to continue doing a "good
> >     job." -- do we want to delete "good"?
> >
> >
> >     3.5.  Support for Coordinators
> >
> >        The Directorate SHOULD provide support for Coordinators.  This
> should
> >        include the ability for Coordinators to learn from each others'
> >
> >     [O] each others'
> >     [P] each other's
> >     [R] grammar
> >
> >     4.1.  Keeping Attendance Records (Bluesheets)
> >
> >        In the IETF, there are three motivations for keeping track of whom
> >        attends a session.  First, there are logistics and tracking the
> >        health of the associated group; for instance, what size meeting
> room
> >        is physically required?  Second, there is documenting whom is
> >
> >     [O] documenting whom is
> >     [P] documenting who is
> >     [R] grammar
> >
> >        influencing the standards process by participating in the session.
> >        Third, there is documenting whom is in the room for legal issues
> >
> >     [O] documenting whom is in the
> >     [P] documenting who is in the
> >     [R] grammar
> >
> >
> >     5.  Use of IETF Resources
> >     ...
> >
> >       A shared on-line calendar that at least Coordinators can add events
> >
> >     [O]  A shared on-line calendar that at least Coordinators can add
> events
> >     [P] A shared online calendar that Coordinators, at a minimum, can
> >     add events
> >     [R] readability/grammar
> >
> >        to is needed.  This will provide a single place to check when and
> >        where various activities are happening.  Given that many IETFers
> >        travel for business, it also makes it easy for IETFers to
> discover if
> >        there is a local activity happening that is of interest.
> >
> >     6.  Social Media and Communications
> >
> >        Most of IETF communications activities are coordinated and
> >        accomplished by ISOC staff.  For Social media, industry media and
> >        other communication needs the Coordinator should contact
> >        [e-mail] <mailto:[e-mail]> for an appropriate
> >     messaging.  Through ISOC's support,
> >
> >     [O] for an appropriate messaging
> >     [R] I don't know what this means.
> >
> >        the activity will be better promoted and aligned with IETF
> >        expectations.  There is an ongoing revision of IASA activities
> that
> >
> >     [O] IASA -- first (actually, only!) use of IASA, please expand.
> >
> >
> >
> >
> >     W
> >
> >
> >     >
> >     > Regards,
> >     > Alia
> >     >
> >     >
> >     > ---------- Forwarded message ----------
> >     > From: <[e-mail] <mailto:[e-mail]>>
> >     > Date: Tue, Jul 4, 2017 at 1:35 PM
> >     > Subject: I-D Action: draft-atlas-geo-focused-activities-00.txt
> >     > To: [e-mail] <mailto:[e-mail]>
> >     >
> >     >
> >     >
> >     > A New Internet-Draft is available from the on-line Internet-Drafts
> >     > directories.
> >     >
> >     >
> >     >         Title           : Geographically-Focused IETF Activities
> >     >         Authors         : Alia Atlas
> >     >                           Christian O'Flaherty
> >     >                           Harish Chowdhary
> >     >         Filename        : draft-atlas-geo-focused-
> activities-00.txt
> >     >         Pages           : 14
> >     >         Date            : 2017-07-04
> >     >
> >     > Abstract:
> >     >    The document defines how Geographically-Focused IETF Activities
> are
> >     >    organized and how IETF policies apply.  It is intended for
> eventual
> >     >    publication as a BCP but this is currently an initial strawman
> >     >    proposal based upon the existing variety of experience with the
> >     >    experimental activities in this space over the past several
> years.
> >     >
> >     >
> >     > The IETF datatracker status page for this draft is:
> >     >
> >     https://datatracker.ietf.org/doc/draft-atlas-geo-focused-activities/
> >     <https://datatracker.ietf.org/doc/draft-atlas-geo-focused-
> activities/>
> >     >
> >     > There are also htmlized versions available at:
> >     > https://tools.ietf.org/html/draft-atlas-geo-focused-activities-00
> >     <https://tools.ietf.org/html/draft-atlas-geo-focused-activities-00>
> >     >
> >     https://datatracker.ietf.org/doc/html/draft-atlas-geo-
> focused-activities-00
> >     <https://datatracker.ietf.org/doc/html/draft-atlas-geo-
> focused-activities-00>
> >     >
> >     >
> >     > Please note that it may take a couple of minutes from the time of
> >     submission
> >     > until the htmlized version and diff are available at
> >     tools.ietf.org <http://tools.ietf.org>.
> >     >
> >     > Internet-Drafts are also available by anonymous FTP at:
> >     > ftp://ftp.ietf.org/internet-drafts/
> >     <ftp://ftp.ietf.org/internet-drafts/>
> >     >
> >     > _______________________________________________
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> >     > or ftp://ftp.ietf.org/ietf/1shadow-sites.txt
> >     <ftp://ftp.ietf.org/ietf/1shadow-sites.txt>
> >     >
> >     >
> >     > _______________________________________________
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> >
> >
> >
> >     --
> >     I don't think the execution is relevant when it was obviously a bad
> >     idea in the first place.
> >     This is like putting rabid weasels in your pants, and later
> expressing
> >     regret at having chosen those particular rabid weasels and that pair
> >     of pants.
> >        ---maf
> >
> >
> >
> >
> > _______________________________________________
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> >
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