Re: PSA: Automatic Minutes Generation

[Eric Rescorla <[e-mail]>]

On Tue, Nov 4, 2025 at 7:11 AM Gunter van de Velde (Nokia) <
[e-mail]> wrote:

> I suspect the Q was if the AI generated output can be kept at the same
> location but slightly updated by the chairs to avoid a too big discrepancy
> between these minutes and the IETF uploaded minutes.
>

This is certainly technically possible. The AI-generated summary is all in
GitHub (https://github.com/ietf-minutes/ietf-minutes-data/tree/cache) so
in principle the chairs could just do a PR against it. [0]  However, this
seems to have an obvious authorization problem in that I don't know which
PRs to approve. I think perhaps a better approach would be to automatically
detect when the official minutes were sourced from the auto-generated
minutes and then backport the changes to the site.

With all that said, this is all kind of working around the fact that this
is a separate service from the IETF minutes. If enough people are using
ietfminutes.org as the source for their minutes for this to be a real
problem, the right answer is probably to try to merge this functionality
into datatracker.



> Btw, this tool looks great. Thanks
>

You're welcome. I'm glad people are finding it useful.

-Ekr

[0] Right now, this cache is kind of soft state to avoid hitting the LLM
too hard, though it also makes sure the minutes are stable, so I'd need
to make sure that once a human touched it it didn't change.

G/
> (wearing no hats)
>
> -----Original Message-----
> From: Suresh Krishnan <[e-mail]>
> Sent: Tuesday, November 4, 2025 9:34 AM
> To: Rifaat Shekh-Yusef <[e-mail]>
> Cc: Eric Rescorla <[e-mail]>; Working Group Chairs <[e-mail]>
> Subject: Re: PSA: Automatic Minutes Generation
>
>
> CAUTION: This is an external email. Please be very careful when clicking
> links or opening attachments. See the URL nok.it/ext for additional
> information.
>
>
>
> Hi Rifaat,
>   I think the intent is that the chairs will take this text as the input,
> make the necessary updates/changes and upload them into the official
> minutes.
>
> Regards
> Suresh
>
> > On Nov 4, 2025, at 9:17 AM, Rifaat Shekh-Yusef <[e-mail]>
> wrote:
> >
> > Hi Ekr,
> >
> > This looks great!
> > Is there a way for the WG chairs to make updates/changes to these
> minutes?
> >
> > Regards,
> >  Rifaat
> >
> >
> > On Mon, Nov 3, 2025 at 3:32 PM Eric Rescorla <[e-mail]> wrote:
> > Update:
> > I am generating live-ish minutes for IETF 124 at:
> > https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fietf
> > minutes.org%2Fminutes%2Fietf124%2Findex.html&data=05%7C02%7Cgunter.van
> > _de_velde%40nokia.com%7C85dba36496204f0e49c908de1baf51cd%7C5d471751967
> > 5428d917b70f44f9630b0%7C0%7C0%7C638978636956150734%7CUnknown%7CTWFpbGZ
> > sb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOI
> > joiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=GFe1EpM8bN7SNZ3knertD7M
> > G26DxXMMTnPtIM21MEi8%3D&reserved=0
> >
> > It takes some time for Meetecho to produce the transcripts, so they're
> > not available right after the meeting, but as a reference point Monday
> > Session I is now available.
> >
> > -Ekr
> >
> >
> > On Sat, Oct 11, 2025 at 7:02 PM Eric Rescorla <[e-mail]> wrote:
> > Hi Chairs,
> >
> > Like many of you, I've long been unsatisfied with the situation around
> > IETF minute taking, in which we conscript someone into taking minutes,
> > thus preventing them from fully participating, and often with mediocre
> > results.
> >
> > In an attempt to partly address this situation, I've put together an
> > automatic minutes generator at
> > (https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fiet
> > fminutes.org%2F&data=05%7C02%7Cgunter.van_de_velde%40nokia.com%7C85dba
> > 36496204f0e49c908de1baf51cd%7C5d4717519675428d917b70f44f9630b0%7C0%7C0
> > %7C638978636956180260%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUs
> > IlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7
> > C0%7C%7C%7C&sdata=rLBw8VUpjTt2WEJgbHkmsjgrgn%2B9%2BQ4GS4WwVX%2FW%2Fio%
> > 3D&reserved=0). The site takes as input the Meetecho transcript and
> > produces AI-generated minutes. I've gone back and made minutes through
> > IETF 112 (November
> > 2021) and I plan to produce minutes for IETF 124 (Montreal) once
> > transcripts are available, shortly after the meeting.
> >
> > Hopefully others will find this useful.
> >
> > -Ekr
> >
> > P.S. I'm not a WG chair, so you should make sure to keep me on CC if
> > you want a response.
>
>