Re: Spreadsheet to aid agenda planning

[Tim Wicinski <[e-mail]>]

Actually what might be useful is something which chairs can see where we
can put links, etc.

On Wed, Sep 8, 2021 at 5:17 PM tjw ietf <[e-mail]> wrote:

> I’m the priority scale it’s a nice to have. I don’t mind using the googles
> and would prefer we don’t reimplement something.
>
> I think the hardest part is the chairs remember the link to the googles
>
> Sent from my iPhone
>
> On Sep 8, 2021, at 17:12, Lucas Pardue <[e-mail]> wrote:
>
> 
> Thanks for sharing these.
>
> After the session, Chris Wood and I were chatting about how nice it would
> be if the datatracker supported an agenda management feature a bit like
> this. There's a minor benefit from avoiding people to invent their own
> means of agenda planning; this might be good for newer chairs that didn't
> learn some tricks yet. The real benefit would come from a common structured
> data format that could integrate natively with other information already in
> the datatracker. UI affordances are a cherry on top. A cursory search
> didn't yield any standards for meeting agenda breakdowns, everything seemed
> more coarse grain at the event envelope level. Happy if someone points me
> at an existing RFC for just this type of thing.
>
> Cheers
> Lucsa
>
> On Wed, Sep 8, 2021 at 9:59 PM Tim Wicinski <[e-mail]> wrote:
>
>>
>> We use one of these in DNSOP that I think I stole from Warren.  It has
>> the advantage of doing
>> some math in the columns, because you know, math is hard
>>
>>
>> https://docs.google.com/spreadsheets/d/1Yv_AD2TfPo8WY8UKjpl78Y5hzY5U1qAvdCOM_hWVwq0/edit?usp=sharing
>>
>>
>> On Wed, Sep 8, 2021 at 4:56 PM Marco Tiloca <marco.tiloca=
>> [e-mail]> wrote:
>>
>>> Hi all,
>>>
>>> During a WG Chair training session this week, we also discussed
>>> approaches for planning a meeting agenda, especially for WG sessions at
>>> main IETF meetings.
>>>
>>> Some suggested me to share on this list about a pretty frugal "tool" I
>>> mentioned, that I've been using for a while, i.e., a simple spreadsheet.
>>>
>>> Not fancy at all, but I found it helpful for "simulating" the agenda
>>> slots and their duration all in front of me at a glance, while quickly
>>> and easily adjusting the duration of agenda slots to fit the overall
>>> time budget.
>>>
>>> So, please find the spreadsheet attached to this mail. The "How likely?"
>>> green/yellow/red indicator is just a qualitative, aggregated estimator
>>> of factors that influence an inclusion in the agenda, e.g., a topic's
>>> urgency/priority or chances to actually have updates to present/discuss
>>> about a (resubmitted) draft.
>>>
>>> Admittedly, this may just be an overkill for some WGs, depending on
>>> their current workload, patterns, dynamics and so on. However, it was
>>> pretty useful to early devise the sessions for the CoRE WG in the last
>>> few IETF meetings, and then adjust and refine the plan as things evolved
>>> towards an eventual agenda.
>>>
>>> Hope this helps!
>>>
>>> Best,
>>> /Marco
>>>
>>> --
>>> Marco Tiloca
>>> Ph.D., Senior Researcher
>>>
>>> Division: Digital System
>>> Department: Computer Science
>>> Unit: Cybersecurity
>>>
>>> RISE Research Institutes of Sweden
>>> https://www.ri.se
>>>
>>> Phone: [phone]
>>> Isafjordsgatan 22 / Kistagången 16
>>> SE-164 40 Kista (Sweden)
>>>
>>>