Spreadsheet to aid agenda planning

[Marco Tiloca <[e-mail]>]

Hi all,

During a WG Chair training session this week, we also discussed 
approaches for planning a meeting agenda, especially for WG sessions at 
main IETF meetings.

Some suggested me to share on this list about a pretty frugal "tool" I 
mentioned, that I've been using for a while, i.e., a simple spreadsheet.

Not fancy at all, but I found it helpful for "simulating" the agenda 
slots and their duration all in front of me at a glance, while quickly 
and easily adjusting the duration of agenda slots to fit the overall 
time budget.

So, please find the spreadsheet attached to this mail. The "How likely?" 
green/yellow/red indicator is just a qualitative, aggregated estimator 
of factors that influence an inclusion in the agenda, e.g., a topic's 
urgency/priority or chances to actually have updates to present/discuss 
about a (resubmitted) draft.

Admittedly, this may just be an overkill for some WGs, depending on 
their current workload, patterns, dynamics and so on. However, it was 
pretty useful to early devise the sessions for the CoRE WG in the last 
few IETF meetings, and then adjust and refine the plan as things evolved 
towards an eventual agenda.

Hope this helps!

Best,
/Marco

-- 
Marco Tiloca
Ph.D., Senior Researcher

Division: Digital System
Department: Computer Science
Unit: Cybersecurity

RISE Research Institutes of Sweden
https://www.ri.se

Phone: [phone]
Isafjordsgatan 22 / Kistagången 16
SE-164 40 Kista (Sweden)