Publishing WebEx interim WG meetings to YouTube

Alexa Morris <amorris@amsl.com> Thu, 07 May 2020 04:34 UTC

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From: Alexa Morris <amorris@amsl.com>
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Subject: Publishing WebEx interim WG meetings to YouTube
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Date: Wed, 6 May 2020 21:34:43 -0700
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WG Chairs,

In August of 2019 I said that, upon request of the working group chair, the Secretariat would post WebEx recordings of interim meetings to the working group's playlist in the IETF YouTube channel [1]. I also noted that we hoped to remove the requirement that the chair initiate the process through a formal request, since it's clear that most chairs want this to happen as readily as possible. 

I'm pleased to report that, starting today, we will begin uploading all interim meeting recordings to WebEx, in weekly batches. We will make this a regular part of the Secretariat's work flow.

A couple of things to note:

1) This is *only* for interim meetings: we are not planning to proactively publish other recordings (e.g. design team meetings) 
2) We need chairs to include 'interim' in their meeting name (e.g. CBOR Interim Meeting), or we won't know that we should publish that particular recording
3)  The recordings will take approximately 10 days to appear in YouTube, as it sometimes takes 48 hours for them to be available from WebEx. The Secretariat will be batch uploading them (it's a manual process) starting with the oldest available recordings, including the backlog of interim meeting recordings going back to 2019 that we hadn't explicitly been asked to move to YouTube.
4) Once the recording is posted to YouTube, the Secretariat will delete the recording in WebEx

As before, we are also happy to publish non-WebEx interim meetings to YouTube if they can be sent to proceedings@ietf.org in a YouTube-friendly format. Finally, if you want to preserve a WebEx session that should not be published to the YouTube channel, please remember that you can choose "Record on my computer" instead of "Record in cloud." 

Best,
Alexa

[1] https://mailarchive.ietf.org/arch/msg/wgchairs/l6nybK00XOTOyy_B1we9CIfDySg/ <https://mailarchive.ietf.org/arch/msg/wgchairs/l6nybK00XOTOyy_B1we9CIfDySg/>