Re: Spreadsheet to aid agenda planning

[Tim Wicinski <[e-mail]>]

I believe Warren recently asked for the ability for chairs to assign
actions like ADs can do.
But I think he secretly wants to boss us around, which we don't mind
because it makes him happy

On Wed, Sep 8, 2021 at 5:22 PM Tim Wicinski <[e-mail]> wrote:

> Actually what might be useful is something which chairs can see where we
> can put links, etc.
>
> On Wed, Sep 8, 2021 at 5:17 PM tjw ietf <[e-mail]> wrote:
>
>> I’m the priority scale it’s a nice to have. I don’t mind using the
>> googles and would prefer we don’t reimplement something.
>>
>> I think the hardest part is the chairs remember the link to the googles
>>
>> Sent from my iPhone
>>
>> On Sep 8, 2021, at 17:12, Lucas Pardue <[e-mail]>
>> wrote:
>>
>> 
>> Thanks for sharing these.
>>
>> After the session, Chris Wood and I were chatting about how nice it would
>> be if the datatracker supported an agenda management feature a bit like
>> this. There's a minor benefit from avoiding people to invent their own
>> means of agenda planning; this might be good for newer chairs that didn't
>> learn some tricks yet. The real benefit would come from a common structured
>> data format that could integrate natively with other information already in
>> the datatracker. UI affordances are a cherry on top. A cursory search
>> didn't yield any standards for meeting agenda breakdowns, everything seemed
>> more coarse grain at the event envelope level. Happy if someone points me
>> at an existing RFC for just this type of thing.
>>
>> Cheers
>> Lucsa
>>
>> On Wed, Sep 8, 2021 at 9:59 PM Tim Wicinski <[e-mail]> wrote:
>>
>>>
>>> We use one of these in DNSOP that I think I stole from Warren.  It has
>>> the advantage of doing
>>> some math in the columns, because you know, math is hard
>>>
>>>
>>> https://docs.google.com/spreadsheets/d/1Yv_AD2TfPo8WY8UKjpl78Y5hzY5U1qAvdCOM_hWVwq0/edit?usp=sharing
>>>
>>>
>>> On Wed, Sep 8, 2021 at 4:56 PM Marco Tiloca <marco.tiloca=
>>> [e-mail]> wrote:
>>>
>>>> Hi all,
>>>>
>>>> During a WG Chair training session this week, we also discussed
>>>> approaches for planning a meeting agenda, especially for WG sessions at
>>>> main IETF meetings.
>>>>
>>>> Some suggested me to share on this list about a pretty frugal "tool" I
>>>> mentioned, that I've been using for a while, i.e., a simple spreadsheet.
>>>>
>>>> Not fancy at all, but I found it helpful for "simulating" the agenda
>>>> slots and their duration all in front of me at a glance, while quickly
>>>> and easily adjusting the duration of agenda slots to fit the overall
>>>> time budget.
>>>>
>>>> So, please find the spreadsheet attached to this mail. The "How
>>>> likely?"
>>>> green/yellow/red indicator is just a qualitative, aggregated estimator
>>>> of factors that influence an inclusion in the agenda, e.g., a topic's
>>>> urgency/priority or chances to actually have updates to present/discuss
>>>> about a (resubmitted) draft.
>>>>
>>>> Admittedly, this may just be an overkill for some WGs, depending on
>>>> their current workload, patterns, dynamics and so on. However, it was
>>>> pretty useful to early devise the sessions for the CoRE WG in the last
>>>> few IETF meetings, and then adjust and refine the plan as things
>>>> evolved
>>>> towards an eventual agenda.
>>>>
>>>> Hope this helps!
>>>>
>>>> Best,
>>>> /Marco
>>>>
>>>> --
>>>> Marco Tiloca
>>>> Ph.D., Senior Researcher
>>>>
>>>> Division: Digital System
>>>> Department: Computer Science
>>>> Unit: Cybersecurity
>>>>
>>>> RISE Research Institutes of Sweden
>>>> https://www.ri.se
>>>>
>>>> Phone: [phone]
>>>> Isafjordsgatan 22 / Kistagången 16
>>>> SE-164 40 Kista (Sweden)
>>>>
>>>>