[xrblock] FW: IETF 89 - Working Group/BOF/IRTF Scheduling

["Romascanu, Dan (Dan)" <[e-mail]>]

Hi,

Scheduling for the IETF-89 meeting in London is now open. 

Our plan is to request one 1 hour meeting slot, as we had at IETF-88. Anybody believes that we need more, (or less!) time? 

Also please send us your list of critical conflicts, beyond the obvious. 

Thanks and Regards,

Shida and Dan



-----Original Message-----
From: WGChairs [mailto:[e-mail]] On Behalf Of IETF Agenda
Sent: Tuesday, December 03, 2013 10:13 PM
To: Working Group Chairs
Cc: [e-mail]
Subject: IETF 89 - Working Group/BOF/IRTF Scheduling

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89th IETF – London, England
Meeting Dates: March 2 – 7, 2014
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IETF meetings start Monday morning and run through Friday afternoon (13:30).

We are accepting scheduling requests for all Working Groups, BOFs, and Research Groups starting today.  The milestones and deadlines for scheduling-related activities are as follows:

NOTE: cutoff dates are subject to change.

- 2013-12-02 (Monday): Working Group and BOF scheduling begins. To request a Working Group session, use the IETF Meeting Session Request Tool.
- 2014-01-17 (Friday): Cut-off date for requests to schedule Working Group meetings at UTC 23:59. To request a Working Group session, use the IETF Meeting Session Request Tool.
- 2014-01-17 (Friday): Cut-off date for BOF proposal requests to Area Directors at UTC 23:59. To request a BOF, please see instructions on Requesting a BOF.
- 2014-01-24 (Friday): Cut-off date for Area Directors to approve BOFs at UTC 23:59.
- 2014-01-31 (Friday): Preliminary agenda published for comment.
- 2014-02-03 (Monday): Cut-off date for requests to reschedule Working Group and BOF meetings UTC 23:59.
- 2014-02-07 (Friday): Final agenda to be published.
- 2014-02-17 (Monday): Draft Working Group agendas due by UTC 23:59, upload using IETF Meeting Materials Management Tool.
- 2014-02-24 (Monday): Revised Working Group agendas due by UTC 23:59, upload using IETF Meeting Materials Management Tool.
- 2014-03-28 (Friday): Proceedings submission cutoff date by UTC 23:59, upload using IETF Meeting Materials Management Tool.
- 2014-04-18 (Friday): Proceedings submission corrections cutoff date by UTC 23:59, upload using IETF Meeting Materials Management Tool.

Submitting Requests for Working Group and BOF Sessions

Please submit requests to schedule your Working Group sessions using the "IETF Meeting Session Request Tool," a Web-based tool for submitting all of the information that the Secretariat requires to schedule your sessions.

The URL for the tool is:

https://pub.ietf.org/sreq/

Please send requests to schedule your BOF sessions to [e-mail].  Please include the acronym of your BOF in the subject line of the message, and include all of the information specified in item (4) of "Requesting Meeting Sessions at IETF Meetings" in the body.  (This document is included below.)

Submitting Session Agendas

For the convenience of meeting attendees, we ask that you submit the agendas for your Working Group sessions as early as possible.  Draft Working Group agendas are due Monday, February 17th, 2014 at UTC 23:59.  Revised Working Group agendas are due no later than Monday, February 24th, 2014 at UTC 23:59.  The proposed agenda for a BOF session should be submitted along with your request for a session.  Please be sure to copy your Area Director on that message.

Please submit the agendas for your Working Group sessions using the "IETF Meeting Materials Management Tool," a Web-based tool for making your meeting agenda, minutes, and presentation slides available to the community before, during, and after an IETF meeting.  If you are a BOF chair, then you may use the tool to submit a revised agenda as well as other materials for your BOF once the BOF has been approved.

The URL for the tool is:

https://pub.ietf.org/proceedings/

Additional information about this tool is available at:

http://www.ietf.org/instructions/meeting_materials_tool.html

Agendas submitted via the tool will be available to the public on the "IETF Meeting Materials" webpage as soon as they are submitted.

The URL for the "IETF 89 Meeting Materials" Web page is:

https://datatracker.ietf.org/meeting/89/materials.html

If you are a Working Group chair, then you already have accounts on the "IETF Meeting Session Request Tool" and the "IETF Meeting Materials Management Tool."  The same User ID and password will work for both tools.  If you are a BOF chair who is not also a Working Group chair, then you will be given an account on the "IETF Meeting Materials Management Tool" when your BOF has been approved.  If you require assistance in using either tool, or wish to report a bug, then please send a message to:
[e-mail].
===============================================================
For your convenience, comprehensive information on requesting meeting sessions for IETF 89 is below:

1. Requests to schedule Working Group sessions should be submitted using the "IETF Meeting Session Request Tool," a Web-based tool for submitting all of the information required by the Secretariat to schedule your sessions.  The URL for the tool is:

https://pub.ietf.org/sreq/

Instructions for using the tool are available at:

http://www.ietf.org/instructions/session_request_tool_instruction.html

If you require an account on this tool, or assistance in using it, then please send a message to [e-mail].  If you are unable to use the tool, then you may send your request via e-mail to [e-mail], with a copy to the appropriate Area Director(s).

Requests to schedule BOF sessions must be sent to [e-mail] with a copy to the appropriate Area Director(s).

When submitting a Working Group or BOF session request by e-mail, please include the Working Group or BOF acronym in the Subject line.

2. BOFs will NOT be scheduled unless the Area Director approves the BOF. The proponents behind a BOF need to contact a relevant Area Director, preferably well in advance of the BOF approval deadline date. The AD needs to have the full name of the BOF, its acronym, suggested names of chairs, an agenda, full description of the BOF and the information covered in item 4. Please read RFC 5434 for instructions on how to drive a successful BOF effort. The approval depends on, for instance, Internet-Drafts and list discussion on the suggested topic. BOF agenda requests, if approved, will be submitted to the IETF Secretariat by the ADs.

3. A Working Group may request either one or two sessions.  If your Working Group requires more than two sessions, then your request must be approved by an Area Director.  Additional sessions will be assigned, based on availability, after Monday, February 3rd, 2014, the cut-off date for requests to reschedule a session.

4. You MUST provide the following information before a Working Group or BOF session will be scheduled:

    a. Working Group or BOF full name with acronym in brackets: 

    b. AREA under which Working Group or BOF appears:

    c. CONFLICTS you wish to avoid, please be as specific as possible:

    d. Expected Attendance:

    e. Special requests:

    f. Number of sessions:

    g. Length of session: 
       - 1 hour 
       - 1 1/2 hours
       - 2 hours 
       - 2 1/2 hours

For more information on scheduling Working Group and BOF sessions, please refer to RFC 2418 (BCP 25), "IETF Working Group Guidelines and Procedures" (http://www.ietf.org/rfc/rfc2418.txt).
===============================================================
For your convenience please find here a list of the IETF Area Directors with their e-mail addresses:

IETF Chair
Jari Arkko <[e-mail]>

Applications Area (app)
Barry Leiba <[e-mail]>
Pete Resnick <[e-mail]>

Internet Area (int)
Brian Haberman <[e-mail]> Ted Lemon <[e-mail]>

Operations & Management Area (ops)
Benoit Claise <[e-mail]>
Joel Jaeggli <[e-mail]>

Real-time Applications and Infrastructure Area (rai) Gonzalo Camarillo <[e-mail]> Richard Barnes <[e-mail]>  

Routing Area (rtg)
Stewart Bryant <[e-mail]>
Adrian Farrel <[e-mail]>  

Security Area (sec)
Stephen Farrell <[e-mail]> Sean Turner <[e-mail]>  

Transport Area (tsv)
Martin Stiemerling <[e-mail]> Spencer Dawkins  <[e-mail]>  ===========================================================
88th IETF Meeting Attendance Numbers

6lo - 52
6man - 143
6tisch - 45
abfab - 20
alto  - 35
appsawg/apparea - 138
aqm - 108
aqm (2nd session) - 45
avtcore - 51
avtext – 59
bfd - 17
bmwg - 19
ccamp - 49
ccamp (2nd session) - 44
cdni - 39
clue - 41
clue (2nd session) - 32
core - 62
core (2nd session) - 50
dhc - 59
dice - 65
dime - 23
dispatch - 55
dmm - 37
dnsop - 125
dnssd - 108
ecrit - 31
eman - 19
forces - 40
geonet (BoF) - 99
geopriv - 41
homenet - 156
httpauth - 43
httpbis - 89
httpbis (2nd session) - 127
i2rs - 223
iccrg (RG) - 68
icnrg (RG) - 43
idr - 90
igovupdate BoF - 220
insipid - 32
intarea (AG) - 98
ipfix - 23
ippm - 48
ipsecme - 27
IRTF Open Meeting - 100
isis - 58
jose - 42
json - 49
karp - 22
kitten - 23
l2vpn - 71
l3vpn - 65
lisp - 56
lmap - 52
lwig - 35
manet - 35
mboned - 25
mif - 41
mmusic - 69
mmusic (2nd session) - 53
mpls - 71
mpls (2nd session) - 72
mptcp - 45
mptcp (2nd session) - 70
ncrg (RG) - 33
netconf - 62
netext - 27
netmod - 69
nfsv4 - 16
nmrg (RG) - 35
nmrg (RG) (2nd session) - 17
ntp (combined with tictoc) - 32
nvo3 - 193
nwcrg (PRG) - 25
oauth - 38
opsawg/opsarea - 68
opsec - 48
ospf - 38
paws - 17
pce - 72
pcp - 30
perpass (BoF) - 313
pim - 24
ppsp - 12
precis - 32
pwe3 - 40
radext - 20
rfcform (BoF) - 52
rmcat - 60
rtcweb - 174
rtcweb (2nd session) - 188
rtgarea (AG) - 101
rtgwg - 118
saag (AG) - 148
sacm - 40
scim - 32
sdnrg (RG) - 259
sidr - 61
siprec - 31
softwire - 52
spring - 158
stir - 82
stir (2nd session) - 79
storm - 21
tcpm - 36
tictoc (combined with ntp) - 32
tls - 111
trill - 33
tsvarea (AG) - 153
tsvwg - 63
tsvwg (2nd session) - 47
v6ops - 135
v6ops (2nd session) - 92
weirds - 55
wpkops - 34
xmpp - 31
xrblock - 24