[dispatch] Reminder: DISPATCH WG 1st deadline for IETF-82 is Monday, Sept. 5th

[Mary Barnes <[e-mail]>]

At this point, we've only received one email indicating that an individual
will be putting forth a topic for discussion for the IETF-82 timeframe.
 Please let the chairs know by Monday, Sept. 5th if you plan to submit a
problem statement/proposed work item for the IETF-82 timeframe.

Thanks,
Mary
DISPATCH WG co-chair

On Mon, Aug 22, 2011 at 3:44 PM, Mary Barnes <[e-mail]>wrote:

> FYI... the DISPATCH specific deadlines are as follows and are also on the
> WG wiki. Please note that the initial deadline is just two weeks away.
>  There has been alot of fuss about these deadlines However, folks need to
> understand that the first deadline is just letting the chairs know that you
> want to discuss a particular work item - i.e., one sentence is all we need
> by that date.  You have a week to refine that idea into a *rough* charter.
>
> Based upon discussions over the next two weeks, the chairs (conferring with
> the ADs) will decide what topics are targeted for the meeting.  You then
> have 4 weeks to work on a draft related to the topic.
>
> However, you don't necessarily need a draft since the focus is on the
> charter (with that term used very loosely).  We need a problem statement
> along with a guess at deliverables.  The objective of the discussions on the
> mailing list and at the f2f meeting is to determine if the problem/work item
> is scoped tightly enough that it's solvable/doable, as well as to guage WG
> interest in the topic and willingness to contribute.  If it's agreed, then
> we can use the mailing list to refine the charter.
>
> We have been flexible about the dates as long as folks can give us an idea
> of when they will be able to meet the deadlines.  We need a rough idea of
> the topics in order to request an appropriate length agenda slot.  The
> length tends to be far more variable than other WGs.  Note, that the
> deadline for the topic announcements aligns with the deadline for requesting
> a WG slot.
>
> Regards,
> Mary.
> DISPATCH WG co-chair.
>
> ==========================================================
>
> *  Sept. 5th, 2011. Cutoff date to notify the chairs/DISPATCH WG of plans
> to submit a proposal. [Two weeks prior to BoF proposal deadline, 7 weeks
> before -00 deadline]     *2 weeks from today*
>
> * Sept. 12th, 2011. Cutoff for charter proposals for topics. [Three weeks
> prior to BoF proposal deadline, two weeks before announcement of topics]
>
> * Sept. 26th, 2011. Topics that are to be the focus of IETF-82 are
> announced. [10 days before AD BoF approval and deadline to request WG slot,
> 4 weeks before -00 deadline, deadline for requesting WG session]
>
> * October 24th, 2011. -00 draft deadline.
>
> * October 31st, 2011. Draft deadline.
>
>
>
> ---------- Forwarded message ----------
> From: IETF Agenda <[e-mail]>
> Date: Mon, Aug 22, 2011 at 1:15 PM
> Subject: 82nd IETF - Working Group/BOF Scheduling
> To: Working Group Chairs <[e-mail]>
> Cc: [e-mail]
>
>
> -----------------------------------------------------------------
> 82nd IETF – Taipei, Taiwan
> Meeting Dates: November 13-18, 2011
> Host: Taiwan Network Information Center (TWNIC)
> -----------------------------------------------------------------
> IETF meetings start Monday morning and run through Friday mid-afternoon
> (15:15).
>
> We are accepting scheduling requests for all Working Groups and BOFs
> starting today.  The milestones and deadlines for scheduling-related
> activities are as follows:
>
> NOTE: cutoff dates are subject to change.
>
> - 2011-08-15 (Monday): Working Group and BOF scheduling begins. To request
> a Working Group session, use the IETF Meeting Session Request Tool.
> - 2011-09-26 (Monday): Cutoff date for requests to schedule Working Group
> meetings at 17:00 PT (00:00 UTC). To request a Working Group session, use
> the IETF Meeting Session Request Tool.
> - 2011- 10-03 (Monday): Cutoff date for BOF proposal requests to Area
> Directors at 17:00 PT (00:00 UTC). To request a BOF, please see instructions
> on Requesting a BOF.
> - 2011-10-06 (Thursday): Cutoff date for Area Directors to approve BOFs at
> 17:00 PT (00:00 UTC).
> - 2011-10-13 (Thursday): Preliminary agenda published for comment.
> - 2011-10-17 (Monday): Cutoff date for requests to reschedule Working Group
> and BOF meetings 17:00 PT (00:00 UTC).
> - 2011-10-21 (Friday): Final agenda to be published.
> - 2011-11-02 (Wednesday): Draft Working Group agendas due by 17:00 PT
> (00:00 UTC), upload using IETF Meeting Materials Management Tool.
> - 2011-11-07 (Monday): Revised Working Group agendas due by 17:00 PT (00:00
> UTC), upload using IETF Meeting Materials Management Tool.
>
> Submitting Requests for Working Group and BOF Sessions
>
> Please submit requests to schedule your Working Group sessions using the
> "IETF Meeting Session Request Tool," a Web-based tool for submitting all of
> the information that the Secretariat requires to schedule your sessions.
>
> The URL for the tool is:
>
> https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi
>
> Instructions for using the tool are available at:
>
> http://www.ietf.org/instructions/session_request_tool_instruction.html
>
> Please send requests to schedule your BOF sessions to [e-mail].
>  Please include the acronym of your BOF in the subject line of the message,
> and include all of the information specified in item (4) of "Requesting
> Meeting Sessions at IETF Meetings" in the body.  (This document is included
> below.)
>
> Submitting Session Agendas
>
> For the convenience of meeting attendees, we ask that you submit the
> agendas for your Working Group sessions as early as possible.  Draft Working
> Group agendas are due Wednesday, November 2, 2011 by 17:00 PT.  Revised
> Working Group agendas are due no later than Monday, November 7, 2011 at
> 17:00 PT.  The proposed agenda for a BOF session should be submitted along
> with your request for a session.  Please be sure to copy your Area Director
> on that message.
>
> Please submit the agendas for your Working Group sessions using the "IETF
> Meeting Materials Management Tool," a Web-based tool for making your meeting
> agenda, minutes, and presentation slides available to the community before,
> during, and after an IETF meeting.  If you are a BOF chair, then you may use
> the tool to submit a revised agenda as well as other materials for your BOF
> once the BOF has been approved.
>
> The URL for the tool is:
>
> https://datatracker.ietf.org/cgi-bin/wg/wg_proceedings.cgi
>
> Additional information about this tool is available at:
>
> http://www.ietf.org/instructions/meeting_materials_tool.html
>
> Agendas submitted via the tool will be available to the public on the "IETF
> Meeting Materials" Web page as soon as they are submitted.
>
> The URL for the "IETF 82 Meeting Materials" Web page is:
>
> https://datatracker.ietf.org/meeting/82/materials.html
>
> If you are a Working Group chair, then you already have accounts on the
> "IETF Meeting Session Request Tool" and the "IETF Meeting Materials
> Management Tool."  The same User ID and password will work for both tools.
>  If you are a BOF chair who is not also a Working Group chair, then you will
> be given an account on the "IETF Meeting Materials Management Tool" when
> your BOF has been approved.  If you require assistance in using either tool,
> or wish to report a bug, then please send a message to:
> [e-mail].
> ===============================================================
> For your convenience, comprehensive information on requesting meeting
> sessions at IETF 82 is presented below:
>
> 1. Requests to schedule Working Group sessions should be submitted using
> the "IETF Meeting Session Request Tool," a Web-based tool for submitting all
> of the information required by the Secretariat to schedule your sessions.
>  The URL for the tool is:
>
> https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi
>
> Instructions for using the tool are available at:
>
> http://www.ietf.org/instructions/session_request_tool_instruction.html
>
> If you require an account on this tool, or assistance in using it, then
> please send a message to [e-mail].  If you are unable to use
> the tool, then you may send your request via e-mail to [e-mail],
> with a copy to the appropriate Area Director(s).
>
> Requests to schedule BOF sessions must be sent to [e-mail] with a
> copy to the appropriate Area Director(s).
>
> When submitting a Working Group or BOF session request by e-mail, please
> include the Working Group or BOF acronym in the Subject line.
>
> 2. BOFs will NOT be scheduled unless the Area Director(s) approved request
> is accompanied by a BOF'S FULL NAME AND ACRONYM, AREA, CHAIR(S) NAME(S)
> (given together with e-mail address(es)), AN AGENDA AND FULL DESCRIPTION,
> and the information requested in (4) below. (Please read the BOF Procedure
> at: http://www.ietf.org/ietf/1bof-procedures.txt before requesting a
> session for a BOF.)
>
> 3. A Working Group may request either one or two sessions.  If your Working
> Group requires more than two sessions, then your request must be approved by
> an Area Director.  Additional sessions will be assigned, based on
> availability, after Monday, October 17, 2011 at 17:00 PT, the cut-off date
> for requests to reschedule a session.
>
> 4. You MUST provide the following information before a Working Group or BOF
> session will be scheduled:
>
>    a. Working Group or BOF full name with acronym in brackets:
>
>    b. AREA under which Working Group or BOF appears:
>
>    c. CONFLICTS you wish to avoid, please be as specific as possible:
>
>    d. Expected Attendance:
>
>    e. Special requests:
>
>    f. Number of sessions:
>
>    g. Length of session:
>       - 1 hour
>       - 1 1/2 hours
>       - 2 hours
>       - 2 1/2 hours
>
> For more information on scheduling Working Group and BOF sessions, please
> refer to RFC 2418 (BCP 25), "IETF Working Group Guidelines and Procedures" (
> http://www.ietf.org/rfc/rfc2418.txt)
> ===============================================================
> For your convenience please find here a list of the IETF Area Directors
> with their e-mail addresses:
>
> IETF Chair
> Russ Housley <[e-mail]>
>
> Applications Area (app)
> Pete Resnick <[e-mail]>
> Peter Saint-Andre <[e-mail]>
>
> Internet Area (int)
> Jari Arkko <[e-mail]>
> Ralph Droms <[e-mail]>
>
> Operations & Management Area (ops)
> Ronald Bonica <[e-mail]>
> Dan Romascanu <[e-mail]>
>
> Real-time Applications and Infrastructure Area (rai)
> Gonzalo Camarillo <[e-mail]>
> Robert Sparks <[e-mail]>
>
> Routing Area (rtg)
> Stewart Bryant <[e-mail]>
> Adrian Farrel <[e-mail]>
>
> Security Area (sec)
> Stephen Farrell <[e-mail]>
> Sean Turner <[e-mail]>
>
> Transport Area (tsv)
> Wesley Eddy <[e-mail]>
> David Harrington <[e-mail]>
>  ===========================================================
> 81th IETF Meeting Attendance Number - TBA
>
>