Re: [admin-discuss] LLC Board Meeting - February 14, 2024

[Daniel Migault <[e-mail]>]

Hi Jason,

As a feedback, I am finding it useful to provide the ED's report - at least
I read it.

Yours,
Daniel

On Mon, Feb 12, 2024 at 3:11 PM Livingood, Jason <jason_livingood=
[e-mail]> wrote:

> Hope folks can attend. As an experiment, I am pasting below a detailed
> agenda as well as a draft of the ED's report - maybe this will interest a
> few more folks in joining our call. ;-)
>
>
>
> Jason
>
>
>
> Agenda - IETF LLC Board Meeting
>
> Date: February 14, 2024
>
> Time: 1800 UTC
>
>
>
> Webex link:
> https://ietf.webex.com/ietf/j.php?MTID=ma16fc89647f9d62496032ce99db14894
>
> Meeting number (access code): 2439 494 5746
>
> Webex password: 1234
>
>
>
>
>
> Part I: Public
>
>    - Jason:  Agenda review & Conflict of Interest declarations (if any)
>    - Michelle: Review e-votes since last meeting
>    - Sean/Jay: Review & approve prior month’s financial statement
>    - Lars: Update on the IETF’s technical work
>    - Jay: Executive Director Report
>    - AOB & Questions from Observers
>
>
>
> Part II: Board + Senior Staff
>
>    - Plan/timing of joint Board/Trust meeting in Brisbane
>    - Update on 119 Plenary Financial presentation
>    - Discuss board retreat
>    - AOB
>
>
>
> Part III: Board + ED
>
>    - Draft ED Goals 2024 for review
>    - Check in on fundraising - status on Q1 commitments
>    - AOB
>
>
>
> Part IV: Board Only
>
>    - AOB
>
>
>
> Next meeting: 27 March 2024 at 17:00 UTC
>
>
>
> *Public Executive Director Report*
>
> For the IETF Administration LLC Board meeting on 14 February 2024
> 1.     Strategic Matters Risk policy and register
>
> The board is asked to *approve* the Risk Management Policy and Risk
> Register.  The Risk Register is expected to be a living document and will
> be updated at least annually.
> ED Goals
>
> A draft of my goals for 2024 is ready for review.  These are covered in
> the Board/ED section of the agenda.
> 2.                 Policies Antitrust
>
> Lead IETF counsel has returned from extended leave and provided feedback
> on the work that took place during their absence.  This feedback is now
> being considered.
> 3.                 Finance 2024 Budget
>
> We have discovered an error in the 2024 budget where the old registration
> fees were used.  We will be providing a corrected version to the board in
> due course.
> VAT
>
> The French VAT company that owes us money finally made contact with French
> counsel and proposed a payment plan, including some of our legal fees, to
> avoid court action.  We have therefore postponed, but not cancelled, our
> court action and the first instalment of €14,000 has been paid to our
> French counsel.  The second instalment is due by the end of February.
>
> For IETF 119 Brisbane we have received a private ruling that we are
> required to collect GST and have therefore begun the process of applying
> for an Australian Business Number in order to register.  GST is not
> back-dated in Australia and is limited to Australian residents, which means
> that once we are registered, we will need to charge it solely for
> Australian residents registering for IETF 119, whether remote or onsite
> participants.
>
> Following discussions with our VAT consultants, we will not be applying
> for PST registration for Vancouver.
> Audit
>
> The audit is continuing with no issues to report.
> 4.                 RFPs and contracts
>
> Nothing to report.
> 5.                 Meetings IETF 125 Asia
>
> I will be accompanying the meetings planning team on a site visit to
> Shenzhen in April.
> IETF 119 Brisbane
>
> Onsite registration numbers are well down on previous meetings at this
> stage and we are not expecting a late surge given the high cost of travel.
> Current registration numbers will be provided at the board meeting.
>
>
>
> One of the two anticipated co-hosts of the meeting has dropped out leaving
> us with a funding gap that we are aiming to fill with a local consortium.
> 6.                 Tools/RPC/RSWG/RSCE Infrastructure migration
>
> Our infrastructure migration project is well underway and continues
> approximately to plan.  As a reminder, this is a high risk/reward project
> that is consuming much of the resources of the Tools Team and will do so
> until the end of March..
>
>
>
> On the linked email migration project, the major upgrade of the mailing
> list software is due to complete by the time of the board meeting.
> 7.                 IESG/IAB/IRTF/Trust
>
> Nothing to report.
> 8.                 Communications/Outreach Community survey
>
> The annual community survey completed with over 2,000 responses.  Work is
> underway on the report.
> IETF LLC Comms meeting
>
> The second IETF LLC comms meeting was held in January with a positive
> response to continuing these as regular briefings so they will now be
> planned and held monthly.
> 9.                 Fundraising Planned activities
>
> We will be hosting a small dinner at IETF 119 Brisbane with a foundation
> that has strong alignment with the IETF.  This reflects our new strategy of
> focusing on a small set of potentially large donors.
> 10.            Miscellaneous
>
> Nothing to report
>
>
>
> //end//
>
>
>
> On 2/7/24, 12:39, "admin-discuss on behalf of IETF Administration LLC
> Board of Directors Chair" <[e-mail] <mailto:
> [e-mail]> on behalf of [e-mail]
> <mailto:[e-mail]>> wrote:
>
>
>
>
>
> The next monthly meeting will be held on Wednesday, 14 February 2024 at
> 10:00 PT (18:00 UTC). WebEx and Dial-in information is at the bottom of
> this message and also at <
> https://urldefense.com/v3/__https://www.ietf.org/about/administration/llc-board/__;!!CQl3mcHX2A!Ab4V11kefqpvAEgC95F6A4aIDkLPQN1ZiJlWm_UBaUQSenJRZ3ViPh_Bh0QfajdbOWYq-_8h0dBwkXOrldYWTraiDx_v2tVH$
> <
> https://urldefense.com/v3/__https://www.ietf.org/about/administration/llc-board/__;!!CQl3mcHX2A!Ab4V11kefqpvAEgC95F6A4aIDkLPQN1ZiJlWm_UBaUQSenJRZ3ViPh_Bh0QfajdbOWYq-_8h0dBwkXOrldYWTraiDx_v2tVH$>
> >. The agenda for the meeting can be found on the same page.
>
>
>
>
>
> IETF LLC Board of Directors meetings are conducted via web/teleconference.
> Members of the community are welcome to attend certain portions of these
> meetings as observers. Regular meetings are divided into four sections:
>
>
>
>
>
> 1. Open (to Observers)
>
> 2. Board + Senior Staff Only
>
> 3. Board + Executive Director Only
>
> 4. Executive Session (Board-Only)
>
>
>
>
>
> Agenda for public portion of February 14, 2024 meeting:
>
> -Agenda review & Conflict of Interest declarations (if any)
>
> -Review e-votes since last meeting
>
> -Review & approve prior month’s financial statement
>
> -Update on the IETF’s technical work
>
> -Executive Director Report
>
> -AOB & Questions from Observers
>
>
>
>
>
> -------------------------------------------------------
>
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>
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> https://ietf.webex.com/ietf/j.php?MTID=ma16fc89647f9d62496032ce99db14894>
>
> Meeting number (access code): 2439 494 5746
>
> Meeting password: 1234
>
>
>
>
>
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>
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>
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-- 
Daniel Migault
Ericsson