[Emo-dir] 20221108-emodir-notes

[Greg Wood <[e-mail]>]

Hello!

Here (at the link and below) are notes from yesterday’s side meeting.

Thanks to all who were able join.

Please do comment and ask questions about any thing that was covered.

One call out with details below:

- there’s a proposal to change the directorate name to: "Education and Outreach Directorate”

This will take some detail work on tooling; please share any thoughts on the list or directly with any of the co-coordinators (me, Karen, and Dhruv).

-Greg


++ 20221108-emodir-notes

https://notes.ietf.org/emodir-20221108

# Education, Mentoring, & Education Directorate Meeting @ IETF 115
Tuesday, 8 November, 1730-1830 UTC
London Hilton Metropole Richmond 6 & [online via Zoom](https://ietf.zoom.us/j/85396289621?pwd=YWhYcWY4cmRVMnRFUnR1bWFoY0V3QT09) Meeting ID: 853 9628 9621 Passcode: 211534 

## Participants
Jenny Bui
Michelle Cotton
Jay Daley
Dhruv Dhody
Alex Morris
Karen O'Donoghue 
Alice Russo
Lee-Berkeley Shaw
Greg Wood
Andrew Campling
Lars Eggert
Mirja Kühlewind


## NOTES
- NOTE WELL Applies

1. Agenda bash (5 min)
    
2. Introductions (5 min)
     - Welcome Dhruv!
         - Dhruv has been working on bridging the gap between IETF and Indian engineering community (organized RFCsWeLove, informal meetup, Connections etc).
3. New name for the directorate (5 min)
    - Education and Outreach Directorate (proposed)
    . idea is an easy update to address concerns with the term "emo"
    . some transition details will be worked out with the tools team
    . no discussion, will confirm on list
5. [Quick review of 2022 plan and progress](https://notes.ietf.org/emodir-2022-plan-2022) (10 min)
    - Quick Start How-to Guides
        - led by Mirja
        - some intial guides (and some ideas from 115 about possible others)
        - some good lessons from the exercise of developing the guides (e.g. identifying issues )
    - Informational materials
        - Greg will send an update to the list about these
    - WG Chairs Forum
        - Led by Karen and Rich Salz
       - happening and ongoing (including at [IETF 115](https://datatracker.ietf.org/doc/agenda-115-emodir-sesse/))
       - not well-defined metrics of success
    - Online training
         - training set to start 30 Nov - 14 Dec
        - Will have robust measurement once complete (number of participants, participant satisfaction, etc.)
    - IETF New Participants Programs
         - Michelle Cotton now the new participant ambassador, working to bring clear process to the onboarding of new participants (changed from "newcomer" to "new participant")
         - example of IETF 115 activity: newcomers dinner w/45 participants; all (except 1) reported not knowing each other before the meeting
         - gathering feedback from participants (in-person and remote)
         - working through metrics of success details 
         - Guides program is being reimagined; update coming on email soon
         - Still thinking about new participants "outside of meetings"
    - Technical Deep Dives or Tutorials
        - Organized by Warren, etc. TDD on QUIC at IETF 115
6. Outreach open discussion (15 min)
    - Framework brainstorm start
    - Vectors for outreach
        - Audiences (e.g. academic, open source, govt regulators, civil society and policy people from industry, network operators)
            - keep in mind desired outcome (think, do) for each audience (e.g. understand IETF, participate in IETF, support IETF)
            - one objective might be increased coordination with other organizations 
            - consider leveraging other organizations (NOGs, etc.)
        - Clarity between 1) bringing contributors in and 2) explaining to external audiences how IETF works
        - Regional differences and needs
    - Side meeting on Friday, 8:30 am, Richmond 6 ([ical invite](https://drive.google.com/file/d/15uYcjyv9Hj4e2OFGT5U0OY9YjSyPXvtD/view))
        - focused initially on information sharing of what is working/what is not working in various regions
    - Might organize a side meeting on APNIC operator participation at IETF 116
    - Consider arranging something similar to the ISOC/DCMS meeting on Tuesday at IETF 115 for IETF 116 (contact Jun Murai)
7. Discuss 2023 options and activities (15 min)
    - Deferred this topic, Greg will kick off conversation on the mailing list
    - What do we want to do, not do, scale down or up
        - Learning what to "stop doing" is also a success
    - How do we want to go about planning it
8) Next steps (5 min)
    - more engagement on the mailing list
    - build out the [emodir wiki](https://wiki.ietf.org/group/emodir) maybe soon-to-be https://wiki.ietf.org/group/eodir
    - focused interim meetings
        - new participants
        - case study of attempted engagement with the IETF community who might
    - consider regular check-ins updates on various activities underway (e.g. when new materials are prepared, send to the entire list as a heads up)
    - consider other training
    - spurring outside funding for new participants (for and between meetings, there is some reginality about that) or with partnership
        - [NGI0 EU](https://www.ngi.eu/ngi-projects/ngi-zero/) funding mentioned by Stephen Farrell could be a good follow up (another side meeting on Monday this week)