Re: Planned changes to registration payments & deadlines

Eric Rescorla <> Tue, 24 April 2018 04:28 UTC

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From: Eric Rescorla <>
Date: Mon, 23 Apr 2018 21:28:15 -0700
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Subject: Re: Planned changes to registration payments & deadlines
To: Andrew Sullivan <>
Cc: IETF discussion list <>, IETF Announcement List <>
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This seems like a good plan.


On Mon, Apr 23, 2018 at 9:20 AM, Andrew Sullivan <>

> Dear colleagues,
> As part of its report provided ahead of the IETF 101 meeting and
> mentioned during the plenary session presentation, the IAOC advised
> the community that there could be an increase to meeting fees in the
> future.  After an examination of our finances and meeting attendance,
> we have good news.  We plan to adopt minimal changes to the
> registration fee structure and deadlines, starting with IETF 103.
> Early-Bird registration fee remains at the same dollar amount as
> previously.  We are able to do this in part because of a change in
> procedure: beginning with IETF 103, we will require payment upon
> registration, and we will move the deadline for Early Bird
> registration to a date in line with other meetings and conferences.
> We have also created a late registration fee.  This fee recognizes
> costs imposed by late uncertainty in paid registration numbers, such
> as adjusting expected numbers with the hotels and venues and needing
> to provide for on-site printing of registration materials.
> Our refund policies remain the same: we provide a full refund to those
> denied visas, but otherwise retain 10% of the registration fee for
> cancellations received by the end of the Monday of the meeting (and
> provide no refunds thereafter).
> Here is the summary of the fee schedule and deadlines we intend
> to adopt beginning with IETF 103:
>     Type            Fee (US$)   Deadline
>     Early Bird       700        7 weeks before Monday of meeting
>     Standard         875        2 weeks before Monday of meeting
>     Late (&on site) 1000        none
>     Full Time
>     Student          150        none
>     Day Pass         375        none
>     Payment is due at registration.
> Registration will open no later than 12 weeks before the meeting (note
> that there is a different discussion ongoing about registration
> opening time; this is merely a commitment about the latest committed
> opening time).
> As we implement this, we plan to remove the option of cash payment for
> registration on site.  Cash payments represent a risk to both the
> Secretariat staff and the organization (because cash has to be carried
> around), so we believe that existing options are preferable to
> accepting cash payments.
> This decision comes after three years without any change in the fees
> or the fee deadlines.
> Comments to the IAOC on timing or other matters may be sent directly
> to the IAOC at; or if intended to be viewed by the wider
> community may be sent to  Feedback provided within two
> weeks of this note (that is, by 8 May at 00:00 UTC) will be
> considered before the IAOC adopts the final policy.
> Best regards,
> Andrew Sullivan
> For the IAOC