Community Input Requested on Update to Trust Records Retention Policy

IETF Administrative Director <iad@ietf.org> Mon, 25 April 2016 16:02 UTC

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From: IETF Administrative Director <iad@ietf.org>
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Subject: Community Input Requested on Update to Trust Records Retention Policy
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The Trustees of the IETF Trust are considering updating the IETF
Trust Records Retention and Management Policy that was adopted in
2007 and would like community input before making changes. 

The objectives of the Policy are:
  a.  Ensure compliance with legal and regulatory obligations;
  b.  Reduce storage costs and increasing efficiency;
  c.  Retrieve current information or important archives more easily and 
       reliably;
  d.  Minimize litigation costs; and
  e.   Provide a more accurate and reliable record of the IETF Trust’s 
        actions and decisions.

The Policy addresses the following matters:	

  a.  Storage and access of physical records
  b.  Storage and access of electronic records
  c.  Access to historic electronic records
  d.  Records Destruction
  e.  Document Retention, if required, during Litigation and Other Proceedings

The Trustees would like to receive community input by 9 May for its
consideration.

The Draft policy dated 23 March 2016 is located here:
http://trustee.ietf.org/policies-and-procedures.html  

There is also a Diff file reflecting the proposed changes in 2016.

Comments should be sent to trustees@ietf.org.

Thanks

Ray
Trustee
IETF Administrative Director