IETF 84 - Meeting Information

[IETF Secretariat <[e-mail]>]

84th IETF Meeting
Vancouver, BC, Canada
July 29-August 3, 2012
Host: Google

Meeting venue: Hyatt Regency Vancouver http://Vancouver.hyatt.com

Register online at: http://www.ietf.org/meetings/84/

1. Registration
2. Visas & Letters of Invitation
3. Social Event
4. Accommodations
5. Companion Program

1. Registration
    A. Early-Bird Registration - USD 650.00 Pay by Friday, 20 July 2012 1700 PT (UTC -7)
    B. After Early-Bird cutoff - USD 800.00
    C. Full-time Student Registrations - USD 150.00 (with proper ID)
    D. One Day Pass Registration - USD 350.00
    E. Registration Cancellation - Cut-off for registration cancellation is Monday, 23 July 2012 at 1700 PT (UTC -7). Cancellations are subject to a 10% (ten percent) cancellation fee if requested by that date and time.
    F. Online Registration and Payment ends Friday, 27 July 2012, 1700 local Vancouver  time.
    G. On-site Registration starting Sunday, 29 July 2012 at 1100 local Vancouver time.

2. Visas & Letters of Invitation:
    Information on Visiting Canada, please visit: 
         http://www.cic.gc.ca/english/visit/index.asp
    After you complete the registration process, you can request an electronic IETF Letter of Invitation. You may also request one at a later time by following the link provided in the confirmation email.

    Please note that the IETF Letter of Invitation may not be sufficient for obtaining a visa to enter Canada. At this time local host letters of invitation are not available. Please send an email to [e-mail] if you require a host letter of invitation, and within the next week one will be provided.

3. Social Event
    IETF 84 - Social Event
    Where: Telus World of Science 
    Date: Tuesday, July 31, 2012
    Time: 19:00 - 23:00 hours
    Cost: $25 USD per person.
    Availability: Open to all!!
    Host: Google

    Telus World of Science - Science World has recently completed a $35-million renovation at its False Creek facility, adding 30,000 square feet of space, a green roof, and many energy‐efficient initiatives with lots of hands-on exhibits.

    Food and Beverage: Lots of local cuisine available to suit various dietary choices. Buffet dinner and beverage service.

    For more information visit: http://www.ietf.org/meeting/84/social.html

    NOTE: You must be registered for IETF 84 to purchase a Social Ticket. If you have already registered for the IETF, please use this link to purchase a social ticket:
    https://www.ietf.org/registration/ietf84/eventticket.py 

4. Accommodations
    The IETF is holding blocks of guest rooms at 2 hotels in Vancouver:
    Hyatt Regency Vancouver (Meeting Venue and Headquarter Hotel)
    Sheraton Wall Centre (Overflow Hotel, approximately 3 blocks from Hyatt)

    Room Rates include in room high-speed Internet access. Taxes of 15% HST, 2% Occupancy and 1.5% Destination Management fee (applicable taxes are subject to change) are  excluded from the above prices. Room rates DO NOT include daily breakfast.

    Reservations Cut off Date:
    15 July 2012 at the Hyatt Regency Vancouver
    06 July 2012 at the Sheraton Wall Centre

    For additional information on rates and policies, please visit:
    http://www.ietf.org/meeting/84/hotel.html

5. Companion Program
    If you are traveling with a friend or family member over 18 years of age you can register them for the IETF Companion Program for only USD 25.00

    Benefits include:
    - A special welcome reception for companions from 1630-1730 on Sunday, 29 July
    - Ability to attend the official Welcome Reception from 1700-1900 on Sunday, 29 July
    - A distinctive meeting badge that grants access to the venue (not to be used to attend working sessions)
    - Participation in a separate companion email list if you choose to help communicate  and make plans with other IETF Companions.

    You can register your companion at any time via the IETF website or onsite at the meeting.

    To join the 84 companions mailing list see:
    https://www.ietf.org/mailman/listinfo/84companions

Only 53 days until the Vancouver IETF!