[TOOLS-DEVELOPMENT] Fwd: Call for Review: <draft-sparks-genarea-interim-management-00.txt> (Interim Meeting Management)

Russ Housley <housley@vigilsec.com> Tue, 20 October 2015 13:11 UTC

From: Russ Housley <housley@vigilsec.com>
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Date: Tue, 20 Oct 2015 09:10:26 -0400
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To: IETF Tools Development <tools-development@ietf.org>
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Subject: [TOOLS-DEVELOPMENT] Fwd: Call for Review: <draft-sparks-genarea-interim-management-00.txt> (Interim Meeting Management)
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> From: IETF Chair <chair@ietf.org>
> Date: October 20, 2015 8:04:37 AM EDT
> To: IETF Announcement List <ietf-announce@ietf.org>
> Cc: IETF <ietf@ietf.org>, Russ Housley <housley@vigilsec.com>
> Subject: Call for Review: <draft-sparks-genarea-interim-management-00.txt> (Interim Meeting Management)
> Reply-To: IETF <ietf@ietf.org>, Russ Housley <housley@vigilsec.com>
> 
> This is a request for a review of a Statement of Work from the IAOC
> Tools Committee. Please take a look at the document and provide the
> committee feedback.
> 
> Jari Arkko
> 
> ——
> 
> The IAOC Tools Committee has developed a Statement of Work (SoW) for
> an enhancement to the IETF Datatracker to assist in managing interim
> meetings and virtual interim meetings.  We are asking for review by the
> IETF community before seeking a vendor to write the software to
> implement the new Datatracker features described in the document.
> 
> Much of the effort in scheduling interim meetings and virtual interim
> meetings is performed manually by the IETF Secretariat.  With the
> increase in the number of virtual interims, remaining consistent is
> becoming difficult.  The Secretariat frequently has to spend time
> correcting errors in requests, usually as a result of incorrect or
> missing information.  Better automated tools could greatly increase
> the consistency of information provided in the requests and greatly
> improve consistency in the processing of those requests.
> 
> Managing announcements and maintaining a list of upcoming interim
> meetings are largely manual efforts.  There is currently no calendar
> for subscriptions to upcoming interim meetings and virtual interim
> meetings; this effort will provide one.
> 
> Management of interim meeting materials (agendas, slides, and minutes)
> is decoupled from the management of the meeting itself, leading to the
> situation where chairs can create interim meeting objects in the
> Datatracker, inadvertently bypassing the current steps designed to
> ensure approval, when needed, and proper announcement.  This effort
> will provide better meeting management for the Secretariat, Area
> Directors, and Working Group Chairs.
> 
> The file can be obtained via
> https://datatracker.ietf.org/doc/draft-sparks-genarea-interim-management-00.txt/
> 
> No IPR declarations have been submitted directly on this I-D.
> 
> The IAOC plans to solicit bids for the development of these new features
> in the next few weeks, and solicits comments on this SoW. Please send
> comments to the ietf@ietf.org mailing lists by November 10, 2015.
> Exceptionally, comments may be sent to iaoc@ietf.org instead.  In either
> case, please retain the beginning of the Subject line to allow automated
> sorting.
> 
> Thank you,
> Russ Housley
> Chair of the IAOC Tools Committee
>

[TOOLS-DEVELOPMENT] Fwd: Call for Review: <draft-… Russ Housley