Interim step on meetings site feedback — for sites currently under active consideration

The IAOC <iaoc-chair@ietf.org> Mon, 18 April 2016 16:15 UTC

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From: The IAOC <iaoc-chair@ietf.org>
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Subject: Interim step on meetings site feedback — for sites currently under active consideration
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All,

The IAOC and its meetings committee are continuing to review the situation with respect to meeting in Singapore.  As I noted about a week ago [1],  we are reviewing our meeting planning procedures to ensure that we have input at appropriate points to ensure issues are identified and addressed before contracts are signed and announcements made.  This will mean more transparency, including sharing the list of cities under consideration when we have a workable way to handle and hear the feedback.  We will make concrete progress on that at our retreat in a few weeks time.

In the meantime, we do have active site discussions and negotiations ready to close for meetings that are coming up.  In addition to reaching out to groups or agencies that have specific knowledge about travel for diverse groups including religious, ethnical and LGBTQ people, we are reaching out to the IETF community as a whole with this note.

In order to make sure we haven’t overlooked something else that should have been properly considered for sites under consideration, as well as to gather some running code on how a feedback process might work, we would like to hear from anyone who is aware of reasons we could not have a successful meeting in any of the following cities, or of any limits to attendee accessibility or inclusiveness that should be considered:

	Paris
	Montreal
	Copenhagen

Please send your input to venue-selection@ietf.org.  It will help the review process if the Subject line had the name of the city first, Subject: <city>.

In order not miss the contract opportunities, city-specific input would be most helpful if received by the end of May 2, 2016.

Other input on the process will be best received in e-mail at venue-selection@ietf.org with the Subject line: Process.  As we iterate the process we will continue to seek input to fashion a meeting planning process that works.


Leslie,
for the IAOC.

[1] https://mailarchive.ietf.org/arch/msg/ietf/hKwBYOwPkE6VTA4mxxf00NTLLF0

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Leslie Daigle
Principal, ThinkingCat Enterprises LLC
ldaigle@thinkingcat.com
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