Re: [Ietf108planning] Registration details for IETF 108

Hi Jay,

In my opinion, it has never been fair that remote participants don't contribute with some fee, and I think we should change that and we must have that decision now.

For many of us, the Covid-19 is significantly altering our incomes. Yes, we save in traveling costs (if you can recover the flight tickets and hotels pre-paid and non-refundable), which in my own case, finally worked for IETF107. However, I don't think it will work for IETF109 (according to the web sites of hotel chains and flight companies, at the time being, they are only respecting special waivers until end of June), in case it becomes on-line as well.

Clearly the fees (not just now) should be somehow proportional to the turnover of the participant companies. It is not the same for an SME to invest in participating in IETF and more specifically in each IETF meeting (wheater is in-person or on-line), versus a medium, small or international organization.

So please, re-consider the numbers assuming that not just IETF108, but also IETF109 and probably IETF110 will be on-line and with fees for remote participants in future meetings.

Otherwise, the risk for on-line meetings is that participants from SMEs (and those that pay the IETF costs from our own personal pocket) aren't able to keep participating.

Regards,
Jordi
@jordipalet

El 28/5/20 3:12, "IETF-Announce en nombre de IETF Executive Director" <ietf-announce-bounces@ietf.org en nombre de exec-director@ietf.org> escribió:

    As previously announced [1], IETF 108 is switching to a fully online meeting over 5 days, 25-31 July, with an agenda structure similar to that of an in-person meeting [2].  

    Registrations will open on 8 June 2020 and the registration fees will be as follows:

        Early-Bird:  USD 230, until 26 June 2020
        Standard:  USD 280, until 20 July 2020
        Late:  USD 330, after 20 July 2020
        Full-time Student:  USD 50
        One Day Pass:  USD 125

    This meeting will have a substantial agenda but as the cost of an online meeting is lower, the registration fees have been set at approximately one-third of those for an in-person meeting.  A detailed explanation of why we charge a fee for meetings and how the fee reduction was set for IETF 108 is provided in a separate blog post [3].

    As online participants have until now not had to pay a fee, it is recognised that there may be some for whom the fee presents a barrier to participation and so we will provide up to 100 early bird fee waivers for IETF 108. If the number of waiver requests exceeds the number we can offer, waiver recipients will be chosen at random using a process similar to the one specified in RFC 3797. Details of how to apply for a waiver will be provided when registration opens.

    No decision has been made on whether or not a fee for online participation is needed when we return to in-person meetings.

    As this is a fully online meeting, there are two key changes in the meeting process for you to be aware of:

    1.  When you register you will be able to choose if you want to receive an IETF 108 t-shirt delivered to you at no additional expense. Numbers will be limited to 1000 t-shirts on a first-come-first-served basis with 900 for Early Birds and 100 for Students.

    2.  All participants will need a Datatracker account in order to authenticate with Meetecho.  If you do not already have an account then one will be created for you during registration and you will receive a password setup link by email. 

    As with in-person meetings, a video recording of each scheduled session will be posted after the session concludes and the proceedings will be posted in the normal timeframe following the meeting.

    Finally, we are still in the process of securing sponsors with some generous contributions already agreed and more under discussion.  Full details and thanks will follow later.

    Please feel free to contact me directly if you have any questions or comments.

    [1]  https://mailarchive.ietf.org/arch/msg/ietf-announce/kzC7M48oKrAwdh9uyOvseeKFW3A/
    [2]  https://www.ietf.org/blog/ietf108-survey-results-informed-planning/
    [3]  https://www.ietf.org/blog/ietf108-registration-fees

    -- 
    Jay Daley
    IETF Executive Director
    exec-director@ietf.org

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