Re: IETF 114 - Working Group/BOF/IRTF Scheduling

[Robert Sparks <[e-mail]>]

Update: We expect to put a release into production tomorrow that will 
address this issue.

RjS

On 4/26/22 1:06 PM, Robert Sparks wrote:
> There is an issue with session requests at the moment (all are 
> failing). See https://github.com/ietf-tools/datatracker/issues/3889 
> for status. I'll send another note here when the issue is resolved.
>
> RjS
>
> On 4/26/22 11:41 AM, IETF Agenda wrote:
>> -----------------------------------------------------------------
>> IETF 114 – Philadelphia, PA, USA
>> Meeting Dates: July 23-29, 2022
>> -----------------------------------------------------------------
>>
>> We are now accepting scheduling requests for all Working Groups and 
>> Research Groups until Friday, June 10, 2022 and BOF requests until 
>> Friday, May 27, 2022.
>>
>>
>> ===========================================================
>> What’s New for IETF 114
>>
>> The session request form will ask you to estimate the number of 
>> people attending. Please make your best guess as to the total number 
>> of participants, based on your last several online sessions and 
>> in-person at IETF 113 if applicable. When we assign conference rooms 
>> at the meeting, we will make room size estimates based on the 
>> proportion of in-person registrations.
>>
>> Requests for more than two hours of total meeting time are unlikely 
>> to succeed. In special cases, you may request more than two hours of 
>> meeting time, but the IESG will likely request a rationale, and 
>> scheduling pressure may still make it impossible to grant any 
>> additional meeting slots. Please see this email from the IESG [1] for 
>> more detailed guidance on how to structure your session requests.
>>
>> As of IETF 112, BOFs are now requested via the Datatracker instead of 
>> the wiki. Please see the BoF section of this email below for more 
>> details.
>>
>> [1] 
>> https://mailarchive.ietf.org/arch/msg/wgchairs/_x2nc9Xqa5i1U4SuEFs3eggTCyk/
>>
>> ===========================================================
>> How to Request a WG or RG Session
>>
>> Requests to schedule Working Group or Research Group sessions should 
>> be submitted using the "IETF Meeting Session Request Tool." The URL 
>> for the tool is:
>>
>> https://datatracker.ietf.org/secr/sreq/
>>
>> If you require an account on this tool, or assistance in using it, 
>> then please send a message to [e-mail].  If you are unable to 
>> use the tool, then you may send your request via email to 
>> [e-mail], with a copy to the appropriate Area Director(s).
>>
>> As a reminder, the conflict list options are:
>>
>> - Chair Conflict: to indicate other WGs the Chairs also lead, or will 
>> be active participants in the upcoming meeting
>>
>> - Technology Overlap: to indicate WGs with a related technology or a 
>> closely related charter
>>
>> - Key Participant Conflict (e.g., presenter, Secretary, etc.): to 
>> indicate WGs with which key participation may overlap in the upcoming 
>> meeting
>>
>> The Special Request field will continue to be available for more 
>> specific needs, and Responsible AD conflicts are already taken into 
>> consideration. Please make sure you take a few minutes to check your 
>> conflict lists carefully!
>>
>> ===========================================================
>> How to Request a BOF
>>
>>
>> The BOF deadline is on May 27. The intent of this earlier deadline is 
>> to allow BOF proponents time to work more closely with the IESG and 
>> IAB to develop their proposal before final approval determinations. 
>> If your initial proposal needs further work you may revise and 
>> resubmit before final decisions must be made.
>>
>> BOFs will NOT be scheduled unless the Area Director approves the BOF. 
>> The proponents behind a BOF need to contact a relevant Area Director, 
>> preferably well in advance of the BOF approval deadline date. The AD 
>> needs to have the full name of the BOF, its acronym, suggested names 
>> of chairs, an agenda, full description of the BOF and the information 
>> below. Please refer to 
>> https://datatracker.ietf.org/doc/bof-requests/new/ for more 
>> information about planning a BOF. You will need a Datatracker account 
>> to submit a BOF request.
>>
>> You MUST provide the following information before a BOF session will 
>> be scheduled:
>>
>> a. BOF full name with acronym in brackets
>> b. AREA under which the BOF appears
>> c. CONFLICTS you wish to avoid, please be as specific as possible
>> d. Special requests
>> e. Number of sessions
>> f. Length of session: 60 minutes or 120 minutes
>>
>>
>> ===========================================================
>> Deadlines
>> Cut-off dates are subject to change.
>>
>> • 2022-04-26 (Tuesday): Working Group and BOF scheduling begins.
>> • 2022-05-27 (Friday): Cut-off date for BOF proposal requests.
>> • 2022-06-10 (Friday): Cut-off date for requests to schedule Working 
>> Group meetings at UTC 23:59.
>> • 2022-06-17 (Friday): Cut-off date for Area Directors to approve 
>> BOFs at UTC 23:59.
>> • 2022-06-24 (Friday): Preliminary agenda published for comment.
>> • 2022-06-29 (Wednesday): Cut-off date for requests to reschedule 
>> Working Group and BOF meetings UTC 23:59.
>> • 2022-07-01 (Friday): Final agenda to be published.
>> • 2022-07-13 (Wednesday): Draft Working Group agendas due by UTC 23:59.
>> • 2022-07-18 (Monday): Revised Working Group agendas due by UTC 23:59.
>>
>>
>> ===========================================================
>>
>> Submitting Session Agendas
>>
>> Please submit the agendas for your sessions as early as possible 
>> using the "IETF Meeting Materials Management Tool," a Web-based tool 
>> for making your meeting agenda, minutes, and presentation slides 
>> available to the community before, during, and after an IETF 
>> meeting.  If you are a BOF chair, then you may use the tool to submit 
>> a revised agenda as well as other materials for your BOF once the BOF 
>> has been approved.
>>
>> The URL for the tool is:
>>
>> https://datatracker.ietf.org/secr/proceedings/
>>
>> Agendas submitted via the tool will be available to the public on the 
>> "IETF Meeting Materials" webpage as soon as they are submitted.
>>
>> The URL for the "IETF 114 Meeting Materials" Web page is:
>>
>> https://datatracker.ietf.org/meeting/114/materials.html
>>
>> If you are a Working Group chair, then you already have accounts on 
>> the "IETF Meeting Session Request Tool" and the "IETF Meeting 
>> Materials Management Tool."  The same User ID and password will work 
>> for both tools.  If you are a BOF chair who is not also a Working 
>> Group chair, then you will be given an account on the "IETF Meeting 
>> Materials Management Tool" when your BOF has been approved.  If you 
>> require assistance in using either tool, or wish to report a bug, 
>> then please send a message to [e-mail].
>>
>> ===============================================================
>> Area Director Contact Information
>>
>> IETF Chair
>> Lars Eggert <[e-mail]>
>>
>>   Applications and Real-Time Area (art)
>> Murray Kucherawy <[e-mail]>
>> Francesca Palombini <[e-mail]>
>>
>>   Internet Area (int)
>> Erik Kline <[e-mail]>
>> Éric Vyncke <[e-mail]>
>>
>>
>> Operations & Management Area (ops)
>> Warren Kumari <[e-mail]>
>> Robert Wilton <[e-mail]>
>>
>>
>> Routing Area (rtg)
>> Andrew Alston <[e-mail]>
>> John Scudder <[e-mail]>
>> Alvaro Retana <[e-mail]>
>>
>>
>> Security Area (sec)
>> Roman Danyliw <[e-mail]>
>> Paul Wouters <[e-mail]>
>>
>>   Transport Area (tsv)
>> Martin Duke <[e-mail]>
>> Zaheduzzaman Sarker <[e-mail]>
>>
>