RE: Meetings in other regions

It may have changed, but when Marconi sponsored an IETF, the budget was
about $250K for the network, terminal room, help desk, hospitality desk,
t-shirts and the difference between expense and receipts for the social
(hint: most socials cost more than the $25-30 that is charged).  No
equipment was bought (it was all borrowed from Marconi or other sponsors).
I think we went over the budget.  I am told most non U.S. meeting
sponsorship costs are significantly higher, but I have no direct knowledge.

You don't give the IETF any money, you just pay the costs detailed above.
The IETF doesn't really tell you that you have to do any of the above.
Everything really is optional, but most sponsors follow the established
pattern.  

For U.S. locations, the sponsor is not involved directly with the venue, the
hotels, A-V or other direct meeting support beyond the network; the
secretariat handles it all.

You don't see many companies rushing to spend hundreds of thousands of
dollars to sponsor an IETF.   There really isn't any glory, and lots of
potential grief.  

Brian

> -----Original Message-----
> From: Iljitsch van Beijnum [mailto:iljitsch@muada.com]
> Sent: Monday, July 24, 2006 4:20 PM
> To: Joel Jaeggli
> Cc: ietf@ietf.org; jordi.palet@consulintel.es
> Subject: Re: Meetings in other regions
> 
> On 24-jul-2006, at 16:28, Joel Jaeggli wrote:
> 
> >> IETF should look for "global" sponsors, in a given time frame, for
> >> example
> >> for a year, or just a meeting if needed, but as said *decoupled*
> >> from the
> >> venue.
> 
> >> Local sponsors can take care of the social, breaks, etc.
> 
> > As you know Jordi local sponsors have historically been invaluable in
> > getting access to local resources, like network connectivity and
> > handling the logistics of network setup.
> 
> > having local support is always better than not having it.
> 
> 
> 
> I think Jordi brings up a good point, today "sponsors" are supposed
> to cough up a lot of cash AND do a lot of work. Presumably, it would
> be easier to find people with cash and people willing to volunteer
> work separately rather than insist on a package deal.
> 
> Also, it's unclear how much sponsoring an IETF meeting is supposed to
> cost in actual cash. The documentation doesn't talk about cash, only
> about facilities. I'm pretty sure I can arrange for facilities such
> as bandwidth, network operations/terminal room staffing and maybe
> even a social event for free or nearly free by having different
> organizations sponsor each, but if I could come up with the money to
> pay market price for this stuff then I wouldn't be on this list but
> I'd be paying someone else to be on it. So is the quarter million
> figure that I saw floating by in my inbox supposed to cover the
> published host duties, or is this in _addition_ to taking care of
> these duties?
> 
> 
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